GLOBAL TENDER NOTICE NO.3/2014-15/PLDB
SPECIFICATION FOR THE IMPORT OF SEMEN & EMBRYOS
ITEM No-1-HOLSTEIN FRIESIAN BREED SEMEN
(1.75 Lac)
S.No |
Sire characteristics |
Parameter |
Following are required to be in a standard
lactation of 305 days |
1 |
Daughter’s average milk yield |
≥ 11000 Kg. |
2 |
Daughter’s average Fat % ( total fat ) |
≥3.8% (418Kg/Lactation) |
3 |
Daughter’s average total protein per
lactation |
≥330 kg / lactation |
Repeatability/ Reliability for production
traits |
85% or more |
Post thaw motility of semen |
≥ 50% |
TECHNICAL TERMS & CONDITIONS:
1.
Bulls should be progeny tested with positive sire indices /
breeding values for volume of milk, total fat, total protein and
conception rate (DPR/SCR).
2.
Bulls should be improver for overall conformation / type
trait.
3.
Bulls should have somatic cell score lower than the
mean/average score.
4.
Packing of sperms should be either in French mini or French
medium straws (0.25ml/0.50 ml).
5.
The bulls should be registered with recognized breed
association/society/ Government organization of country of origin.
6.
The daughter record must be based on minimum 30 daughter
records from 15 herds.
7.
There should not be any full sib/half sib among the quoted
list of bulls.
8.
The Maximum number of doses per bull will be limited to
25000.
9.
Donor bulls should be free from genetic disorders like Bovine
Leucocytes Adhesion Disease, Deficiency of uridine monophosphate
synthetase, Citrulinemia, Factor xi and likes.
10.
Acceptable bacterial load is 5000 cfu per ml of semen at the
maximum.
11.
Original printed catalogue should be submitted along with the
tender application. The genetic base and the formula/ equation used
to calculate yield of milk, fat, protein is required to be supplied
along with the tender application
12.
Standard Pedigree sheets of individual bulls from respective
breed associations are required to be supplied.
13.
All the latest guidelines for import of Bovine germplasm and
observations under Livestock importation act of Govt. of India
should be met and followed by the selling agency. These can be
downloaded from : http:/dhad.nic.in/trade.htm.
14.
Semen will be purchased from those bulls quoted by the firm,
substitution of ordered bulls will not be allowed.
15.
All the information regarding import of germplasm shall be
authenticated by agencies recognized by government of country from
which germplasm is proposed to be imported ( e.g. USDA for USA, CDN
for Canada)
16.
The guidelines formulated by OIE, CODEX Alimentarius and IETS
shall be strictly adhered to while importing the genetic material.
17.
Sanitary and health protocol of GOI will have to be
strictly adhered to and necessary health certificate from competent
authority of the country of origin will have to be supplied by
selling agency .
NOTE:-TO QUALIFY FOR FINANCIAL BID
EVALUATION AT LEAST 05 BULLS QUOTED BY BIDDER IS REQUIRED TO
QUALIFY IN TECHNICL EVALUATION OF BIDS.
Item No. 2-HOLSTEIN FRIESIAN SEXED SEMEN
(0.25 Lac)
S.No |
Sire characteristics |
Parameter |
Following are required to be in a standard
lactation of 305 days |
1 |
Daughter’s average milk yield |
≥ 11000 Kg. |
2 |
Daughter’s average Fat % |
≥3.5% (385 Kg/Lactation) |
3 |
Daughter’s average total protein per
lactation |
≥330 kg / lactation |
Repeatability/ Reliability for production
traits |
85% or more |
Post thaw motility of semen |
≥ 35% |
TECHNICAL TERMS & CONDITIONS:
1.
Bulls should be progeny tested with positive sire indices /
breeding values for volume of milk, total fat, total protein and
conception rate (DPR/SCR).
2.
Bulls should be improver for overall conformation / type
trait.
3.
Bulls should have somatic cell score lower than the
mean/average score.
4.
Packing of sperms should be either in French mini or French
medium straws (0.25ml/0.50 ml) having at least 2 million motile
sperms.
5.
Technologies used to isolate female sperm cells should result
in at least 90% purity.
6.
Techniques and dyes / media used should be as per universally
accepted norms and should not be detrimental to the offspring and
they must be mentioned in the application form.
7.
Acceptable bacterial load is 5000 cfu per ml of semen at the
maximum.
8.
The bulls should be registered with recognized breed
association/society/ Government organization of country of origin.
9.
The daughter record must be based on minimum 30 daughter
records from 15 herds.
10.
There should not be any full sib/half sib among the quoted
list of bulls.
11.
Donor bulls should be free from genetic disorders like Bovine
Leucocytes Adhesion Disease, Deficiency of uridine monophosphate
synthetase, Citrulinemia, Factor xi and likes.
12.
Original printed catalogue relating to the bulls should be
submitted along with the tender application. The genetic base and
the formula/ equation used to calculate yield of milk, fat, protein
is required to be supplied along with the tender application.
13.
Standard Pedigree sheets of individual bulls from respective
breed associations are required to be supplied
14.
All the latest guidelines for import of Bovine germplasm and
observations under Livestock importation act of Govt. of India
should be met and followed by the selling agency. These can be
downloaded from : http:/dhad.nic.in/trade.htm.
15.
Semen will be purchased from those bulls quoted by the firm,
substitution of ordered bulls will not be allowed.
16.
All the information regarding import of germplasm shall be
authenticated by agencies recognized by government of country from
which germplasm is proposed to be imported ( e.g. USDA for USA, CDN
for Canada)
17.
The guidelines formulated by OIE, CODEX Alimentarius and IETS
shall be strictly adhered to while importing the genetic material.
18.
Sanitary and health protocol of GOI will have to be
strictly adhered to and necessary health certificate from competent
authority of the country of origin will have to be supplied by
selling agency.
ITEM NO-3- JERSEY FROZEN SEMEN
(0.10 Lac)
S.No. |
Sire characteristics |
Parameter |
1 |
Daughter`s average Milk Yield in 305 days |
≥7000Kgs |
2 |
Daughter`s average Fat % in 305 days |
≥4.5% |
3 |
Daughter`s average Protein % in 305 days |
≥3.2% |
4 |
Repeatability / Reliability for production traits |
≥85% |
5 |
Post thaw motility of semen |
≥50% |
TECHNICAL TERMS & CONDITIONS:
1.
Bulls should be progeny tested with positive sire indices /
breeding values for volume of milk, total fat, total protein and
conception rate (DPR/SCR).
2.
Bulls should be improver for overall conformation / type
trait.
3.
Bulls should have somatic cell score lower than the
mean/average score.
4.
Packing of sperms should be either in French mini or French
medium straws (0.25ml/0.50 ml).
5.
Acceptable bacterial load is 5000 cfu per ml of semen at the
maximum.
6.
The bulls should be registered with recognized breed
association/society/ Government organization of country of origin.
7.
The daughter record must be based on minimum 30 daughter
records from 15 herds.
8.
There should not be any full sib/half sib among the quoted
list of bulls.
9.
Donor bulls should be free from genetic disorders like Bovine
Leucocytes Adhesion Disease, Deficiency of uridine monophosphate
synthetase, Citrulinemia, Factor xi and likes.
10.
Original printed catalogue/pedigree sheets relating to the
bulls should be submitted along with the tender application. The
genetic base and the formula/ equation used to calculate yield of
milk, fat, protein is required to be supplied along with the tender
application
11.
Standard Pedigree sheets of individual bulls from respective
breed associations are required to be supplied
12.
All the latest guidelines for import of Bovine germplasm and
observations under Livestock importation act of Govt. of India
should be met and followed by the selling agency. These can be
downloaded from : http:/dhad.nic.in/trade.htm.
13.
Semen will be purchased from those bulls quoted by the firm,
substitution of ordered bulls will not be allowed.
14.
All the information regarding import of germplasm shall be
authenticated by agencies recognized by government of country from
which germplasm is proposed to be imported ( e.g. USDA for USA, CDN
for Canada)
15.
The guidelines formulated by OIE, CODEX Alimentarius and IETS
shall be strictly adhered to while importing the genetic material.
16.
Sanitary and health protocol of GOI will have to be
strictly adhered to and necessary health certificate from competent
authority of the country of origin will have to be supplied by
selling agency .
ITEM NO-4-HOLSTEIN FRIESIAN
EMBRYOS (65 Nos)
S.No |
Sire characteristics |
Parameter |
Following are required to be in a standard
lactation of 305 days |
1 |
Daughter’s average milk yield |
≥ 11000 Kg. |
2 |
Daughter’s average Fat % |
≥3.5% (385 Kg/Lactation) |
3 |
Daughter’s average total protein per
lactation |
≥330 kg / lactation |
Repeatability/ Reliability for production
traits |
85% or more |
S.No |
Dam characteristics |
Parameter |
1. |
Milk yield in
standard lactation of 305 days |
≥13,000 Kg. |
2. |
Fat percentage in
milk |
≥3.6% |
3. |
Protein percentage in
milk |
≥3.2% |
TECHNICAL TERMS & CONDITIONS:
1)
Bulls should be progeny tested with positive sire indices /
breeding values for volume of milk, total fat, total protein and
conception rate (DPR/SCR).
2)
Sire should be improver for overall conformation / type
trait.
3)
Sire should have somatic cell score lower than the
mean/average score.
4)
The parent sires and dams of embryos should be registered
with recognized breed associations/societies/government
organizations of the country of origin.
5)
Embryos should be In-Vivo fertilized.
6)
In-Vitro fertilized, bisected, split embryos will not be
accepted.
7)
Embryos should not be frozen or collected more than 2 years
before the last date of filling of the tender application.
8)
The embryos should be trypsinized as per the protocol of IETS.
9)
The embryos should be of grade-I as per the internationally
accepted norms set by IETS.
10)
Embryos are required to be used in a direct transfer method
and should be singly packed in French mini transparent straws with
proper identification rods .
11)
Embryo thawing protocol is required to be supplied
12)
There should not be more than 30 embryos from a single sire
and not more than 15 embryos from a single dam.
13)
All the information regarding import of germplasm shall be
authenticated by agencies recognized by government of country from
which germplasm is proposed to be imported ( e.g. USDA for USA, CDN
for Canada)
14)
The guidelines formulated by OIE, CODEX Alimentarius and IETS
shall be strictly adhered to while importing the genetic material.
15)
Original printed catalogue relating to the bulls should be
submitted along with the tender application. The genetic base and
the formula/ equation used to calculate yield of milk, fat, protein
is required to be supplied along with the tender application.
16)
Standard Pedigree sheets of individual bulls from respective
breed associations are required to be supplied
17)
The guidelines for import of
bovine germplasm as given by GOI and sanitary and health protocol of
Government of India(
http://dahd.nic.in/trade.htm) or any
subsequent revision will have to be strictly adhered to.
18)
The total number of embryos from selected sires and donor
dams can be supplied in 3or 4 Batches spreading over a year.
TERMS AND CONDITIONS
1.
Tender shall be accepted only from Manufacturers/ authorized dealers
and multinational companies dealing in import/export of germplasam.
2.
Rates should be quoted in U.S. Dollars only, F.O.R. Semen Bank,
Patiala.
3.
All applicable taxes should be included in the quoted rates.
4.
Tender must accompany with earnest money of Rs. 1,00,000/-in the
form of bank draft in the name of Punjab Livestock Development
Board, Chandigarh.
5.
Supplier will have to deposit 10% value of the total price of the
items in the form of Demand Draft/FDR payable at Chandigarh in the
name of Punjab Livestock Development Board within 7 days of receipt
of supply orders as security money.
6.
Conditional Tenders will be outrightly rejected.
7.
No advance payments will be made.
8.
The semen will be tested at Semen Bank Patiala by designated
committee and payment will be made after receipt of good quality
report.
9.
Custom duty will be paid by the consignee.
10.
Formalities of custom clearance are to be arranged by suppliers
Tendering Procedure
It will be a two
stage tendering .The technical tenders and financial/commercial
tenders will have to be submitted separately in two separate sealed
envelops duly superscribed as Technical Bid due on 24.03.2015 and
Financial/Commercial Bid due on ____________respectively. Both the
envelopes should be put in another sealed cover duly superscribed as
Tenders for “Quotation for the supply of Import of Holstein
Friesian Semen, Holstein Friesian Sexed Semen, Jersey Semen &
Holstein Friesian Embryos” due on 24.03.2015.
The Technical
Bids should contained detail information on the following: -
-
Nature of Ownership.
-
Composition of the Firm.
-
Bankers Name & Address.
-
Annual Turnover of last three years.
-
C.S.T/S.T No./Vat No.
-
PAN/TAN No.
-
Tax clearance.
-
Whether Manufacturer/Sole Selling Agent/Distributor/Authorised
Dealer.
-
Experience in line.
-
Capability/Capacity to service the requirement.
-
Details of relevant infrastructure.
-
Arrangements of after sale service.
-
List of Clients.
-
Quality Assurance/Monitoring system followed.
Certificates
where needed should be attached duly attested.
Financial/Commercial Bids.
Financial Bid should contain the price quoted per unit . The
following information should be clearly given in the Financial Bid:-
-
Price per Unit.
-
Place of Delivery.
-
Status of Taxation/Duties etc.
-
Lead time.
-
Packing & forwarding.
-
Mode of Transportation.
-
Payment condition.
-
Warranty/Guarantee.
-
Validity of Offer.
-
Acceptance of Terms of N.I.T.
-
Details of Earnest money attached.
Financial Bids
will be opened only of those tenderers, who qualify and are found
suitable during the processing of Technical Bids
GLOBAL TENDER NOTICE NO.3/2014-15/PLDB
Price Rs.100/-
INSTRUCTIONS TO
TENDERERS
1.
Quotations must be enclosed in a properly sealed envelope addressed
to the Chief Executive Officer, Punjab Livestock Development Board,
c./o Director, Animal Husbandry, Punjab, Chandigarh by designation
and not by name. The quotations must be superscribed “ Quotation for
the supply of “Import of Holstein Friesian Semen, Holstein
Friesian Sexed Semen, Jersey Semen, Holstein Friesian Embryos”
during the year 2014-2015 as called for in tender notice,
dated 03.03.2015 ” . The quotations must reach the Addl.
Chief Executive Officer, PLDB, c/o Director , Animal Husbandry,
Punjab, before 2.30 PM on the date mentioned in the tender
notice (i.e 24.03.2015).
2. In the
event of the quotations, being submitted by a firm it must be signed
separately by each member thereof, or in the event of the absence of
any partner it must be signed on his behalf by a person holding a
power of attorney authorizing him to do so or in the case of a
company the quotations should be executed in the manner laid down in
the said company’s articles of Association. The signatures on the
quotations should be deemed to be authorized signatures.
3. All
the columns of the quotations form shall be duly , properly and
exhaustively filled in. The rates and units shall not be
overwritten. Quotations shall always be both in the figures and
words. The words “ No quotations” should be written across any or
all of the items in the Schedule for which a tenderer does not wish
to tender.
4. Any
omission in filling the columns of “ Units” and “rates” shall
altogether debar a quotation form being considered.
5. All
corrections must be signed by the tenderers.
6. A sum
of (INR) Rs. 1,00,000/-(Rs. One Lac Only) must be deposited as
earnest money in the shape of Bank Draft drawn in favour of “Punjab
Livestock Development Board” payable at Chandigarh. The said amount
will be regarded as forfeitable to PLDB, if any successful tenderer
fails within the time fixed by the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh either to sign the contract
or terms contained in the invitation for tender, its tender form and
quotation form and condition of contract referred to in the
invitation of tenders.
7. The
successful tenders may be required to deposit in addition as
security for the due performance of the contract an amount equal to
10 percent of the approximate value of the estimated supply.
8. The
Chief Executive Officer, Punjab Livestock Development Board,
Chandigarh will have the right of rejection all or any of the
quotations, without assigning reasons.
9. No tender
will be considered unless and until all the documents are properly
signed.
10. The
quotations will be regarded as constituting an offer or offers open
to acceptance on whole or in part or parts at the discretion of
Chief Executive Officer, Punjab Livestock Development Board,
Chandigarh, until the ……………
11. In the
event of tender being accepted the quotations will be converted into
a contract which will be governed by the conditions in pages 1 to 4
read with these instructions.
Read and
accepted
Signatures of the Tenderers
I/We hereby
quote to supply the goods material specified in the under-written
schedule in the manner in which and within the time specified as set
forth in the conditions of contract as pages 1 to 4 at the rates
given in the schedule below. The conditions on pages 1 to 4 will be
binding upon me/us in the event of the acceptance of my /our
tender.
I/We herewith
enclose deposit receipt for a sum of Rs…………………as security money and
should I/We fail to execute an agreement embodying the said
conditions and deposit security as laid down in the form within
10days of the acceptance of my/or tender. I/We hereby agree that
the above sum of security money shall be forfeited to the Chief
Executive Officer, Punjab Livestock Development Board,Chandigarh.
SCHEDULE
“B”
Conditions of Contract
This contract is to
last from …………………to………………..but in the event of any breach of the
agreement at any time on the part of the Contractor, the Contract
may be terminated summarily by the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh without compensation to the
Contractor.
Any change
in the constitution of the firm shall be notified forth-with by the
contractor in writing to the authority sanctioning the contract and
such changes shall not relieve any former member of the firm from
any liability under the contract.
No new
partner/partners shall be accepted into the firm by the contractor
in respect of this contract unless he/they agree to abide by all its
items, conditions and deposit with the officer sanctioning the
contract a written agreement to receipt or acknowledgement or that
of any partner subsequently this effect. The contractors/accepted as
above shall bind all of them and will be as sufficient discharge for
any of the purposes of the contract.
2.
The contractor will supply nothing but genuine articles e.g…………….described
in column 2 of schedule A from time to time in such quantities as
may be entered in the indents sent at the rates set forth in column
3 of schedule A for use in offices/institutions/departments under
the Administrative control of Government of the Punjab, as may be
required by the indenting officers. Mentioned in schedule C hereto
annexed on behalf of the Government requisition from officers, not
mentioned in schedule C hereto annexed should before compliance be
sent in original to the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh for instructions and the officer
concerned advised accordingly. No guarantees can be given as to the
quantity which will be ordered during this period. But the purchaser
undertakes to order from the contractor all stores as detailed in
the schedule A which he requires to purchase except that he reserves
to himself the right of placing the contract with one or more
contractors as he may think fit and in consideration of this
undertaking by Chief Executive Officer, Punjab Livestock Development
Board, Chandigarh the contractor binds himself not to revoke this
contract during the said period. The quantities of stores given in
the tender are approximate only.
3. The articles to be supplied under this
contract will be of the quality equal and answerable in every
respect to the specifications given in the list accompanying with
the tender and approved by the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh. The contractor shall be
responsible for all complaints as regard the quality. In case of
dispute regarding quality of articles the decision of the Chief
Executive Officer, Punjab Livestock Development Board, Chandigarh
will be final and binding on the Contractor. It will be open to the
CEO,PLDB to send samples submitted by the Tenderer/contractor to any
laboratory for chemical and the cost thereof will be borne by the
tenderes/contractor.
4.
The contractor will be responsible for damage or loss in transit and
replace good broken or lost within 30 days from the date of notice
thereof.
5.
Conditions as to time for performance whether laid down herein or in
any indent shall be always regarded as the essence of the contract.
6. The panel of
officers appointed by the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh shall have the power to inspect the
stores before, during or after manufacture ,collection, despatch,
transit or arrival and to reject the same or any part or portion
after the written approval of Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh, if he or they be not
satisfied that the same is equal or according to the sample
submitted by the Contractor. The Contractor shall not charge or be
paid for supplies rejected as above and such supplies shall be
removed by the Contractor at once and at his expense. He shall
neither claim nor be entitled to payment for any damage that
rejected supplies may suffer from any harm whatsoever incidental to
a full and proper examination and any test of such supplies. Board
shall be under no liability whatever for rejected supplies and the
same will be at the Contractor’s risk. Rejected supplies shall be
removed by the Contractor within 10 days after notice has been
issued to him of such rejection and failing such removed/ rejected
goods will be at Contractor’s risk and PLDB may charge the
Contractor rent for the space occupied by such rejected goods.
7. The contractor
shall provide without any extra charge all materials, tools, labour
and assistance of every kind which the aforesaid officer may
consider necessary for any test or examination which may be required
to be made on the contractor’s premises and shall pay all cost
thereon. In the case of stores inspected at maker’s premises, the
maker shall provide all facilities including testing appliances, for
making necessary test other than special test or independent test.
Failing the facilities at his own premises for making these tests,
the contractor shall bear the cost of carrying out tests elsewhere.
The contractor shall also provide and deliver free of charge at such
place as the aforesaid officer may direct such materials as he may
require for tests by chemical analysis or independent testing
machine. If, for the purpose of determining the quality of stores
the aforesaid officer finds it necessary to have the stores tested
at the test house or laboratory, expenses incidental to the test
shall be borne by the contractor. On the failure of the contractor
to pay the expenses within ten days of the receipt of intimation in
this behalf from the Inspecting Officer, shall have the right to
deduct the amount from the security deposited by the contractor and
if the amount so deducted is not deposited within 10 days, the Chief
Executive Officer, Punjab livestock Development Board, Chandigarh
may treat the default as a breach of the agreement and proceed under
clause (I) of the agreement without further notice. Further the
aforesaid officer shall have the right to put all articles of
materials to such tests as he may think proper for the purpose of
ascertaining whether the same or in accordance with the
specifications or sealed sample mentioned in the tender and to cut
on out off/or destroy a portion not exceeding 2 percent from each
delivery for such purpose the quantity so cut out or off and/or
destroyed as aforesaid shall be replaced by the contractor free of
charge.
8. The semen/embryos
must be stored in proper liquid nitrogen container. They should be
dipping properly into liquid nitrogen to protect the semen.
9.Unless
otherwise specified in a requisition bills, for the whole of the
goods referred to in each indent in triplicate, will be prepared and
submitted by the contractor to the consignee for direct payment
under intimation to the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh. The balance full amount as the case
may be, will be paid on receipt of stores in good condition after
their verification as regards specification etc.
Should
the payment of any bill be not made within three months from the
date of its submission, the party to whom the bill was forwarded
should be addressed first. Failing satisfaction, the matter should
be reported to the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh. All such complaints should give :-
i)
The number and date of the requisition.
ii)
The designation of the requisition officer.
iii)
The designation and address of the officer to whom the bill
was sent by mentioned in (iv) above.
iv)
Full reference to reminders if issued.
10. (i) With
every dispatch of goods of material under this contract invoices, in
triplicate, will be prepared by the Contractor. Invoices, in
duplicate, are to be sent by the contractor to the Indenting Officer
the duplicate to be returned by Indenting Officer with the
quantities or number received duly noted thereon and the third copy
to be sent by the Contractor to the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh of record in his office.
(ii) The
Contractor shall dispatch material ‘Freight paid’ in all cases where
there is for destination. In the event of their failure to do so a
penalty of 5 percent will be charged on the amount paid as freight
by Indenting Officer on their behalf.
(iii) The
Contractor will send to the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh. Quarterly statement of
the goods supplied under this arrangement in the following form :
Name of Office
|
Indent No.
|
Name of articles
|
Quantity of No.
supplied and to whom supplied and where |
Value of
supplies |
Remarks
|
1 |
2 |
3 |
4 |
5 |
6 |
(iv) All
dispatches by the rail will be made at railway risk at the expenses
of the Indentor (except by firm who have quoted rates F.O.R. any
place in the Punjab) unless the Indentor give instructions to
dispatch at owner’s risk in which case all responsibility for loss
in transit will be with the Indentor.
This is subject to
the condition that the material are surely packed by the suppliers
in sound containers and the consignment is accepted by the carriers
without any adverse remarks as to the packing or the conditions of
the containers. In case of any adverse remarks, the responsibility
with the losses in transit will rest with the suppliers. Subject
to those conditions the contractor will be entitled to change or by
paid for supplies broken. Lost or damaged in transit. The Chief
Executive Officer, Punjab Livestock Development Board, Chandigarh
will be the authority to determine whether or not the breakage,
loss or damage was caused through the contractors negligence and the
decision of the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh or some other officer/acting in his
behalf shall be a final and conclusive against the contract. Such
rejected supplied shall be the contractor at his on expenses.
(v) If during the currency of the contract the
specification of article or articles to be supplied there under be
changed the contractor shall continue to comply with demands for the
supply of the said articles in accordance with the new specification
at a rate to be mutually agreed to in writing at the time of such
change and in default of such agreement the contract in so far as it
relates to the said article or articles under respect of which no
agreement has been arrived at, shall terminate but no such change
shall affect the supply of any other articles under the contract or
entitle the contractor to any compensations.
11.
In the event of withdrawal or discontinuance of any articles or
articles and consequent ceasing of or reduction in demand the
contractor shall not be entitled to any compensation. Government
will, however make all reasonable endeavors to give warning of any
impending complete withdrawal or of any reduction seriously
affecting quantities likely to be required under contract.
12. TO BE SUBMITTED BY EXISTING CLAUSE 14.
The
time for and date of delivery or dispatch stipulated in a supply
order shall be deemed to be the essence of the contract and should
the contractor fail to deliver on dispatch any consignment within
the period prescribed or such delivery or dispatch, stipulated in
the supply order, the delayed consignment will be subject to 2
percent penalty per consignment per month recoverable on the value
of the stores supplied. In case of non payment by the Contractor
recovery will be made from his bill or amount or earnest money or
security deposited with the Chief Executive Officer, Punjab
Livestock Development Board, Chandigarh provided also that:-
a) No recovery of penalty will be made if the delayed
supplies are accepted by extending the delivery period either by the
Chief Executive Officer, Punjab Livestock Development Board,
Chandigarh.
b) On
the failure of the supplier to make supply within the extended
period on receipt of such information in the office of the Chief
Executive Officer, Punjab Livestock Development Board, Chandigarh ,
risk purchase at the cost of supplier will be made by the Chief
Executive Officer, Punjab Livestock Development Board, Chandigarh .
The differences of excess cost thus incurred will be recovered from
the supplier in a suitable manner and even from his pending bills,
earnest money or security whichever is available This procedure
will be adopted after sending registered notice to the supplier to
supply store within 15 days.
15.The
contractor acknowledge that he has made himself fully acquainted
with all the conditions and circumstances under which the supplier
required under the contract will have to be made or furnish and with
all the terms, clauses, conditions, specifications and other details
of the contract and the contractor shall not plead ignorance of any
of those as excuse in case of complaint against or on rejection of
supplies tendered by him or with a view either to asking for
enhancement of any rates agreed to in the contract or to evading any
of his obligations under the contract.
13. No payment will be made in advance for any
supplies under this contract.
14. i) The contractor shall not :-
a) assign or
sublet the contract without written approval of the officer
sanctioning thebn contract.
b)
Disclose details of the conditions governing this contract to
unauthorized persons (Indenting against this contract is permissible
only for the bonafide use of Govt. departments and quasi public and
not for private parties or for the private use of the Government
Officer.
(ii) In the event of the Contractor failing
duly and properly to fulfil or committing breach of any of the terms
and conditions of this contract or repeatedly supplying goods liable
to rejection hereunder or failing, declining neglecting or delaying
to comply with any demand i.e. requisition or otherwise not
executing the same in accordance with the terms of the contract or
if the contractor or his agents or servants being guilty of fraud in
respect of the contract or any other contract entered into by the
Contractor of any of his partners or representatives there of with
PLDB directing, giving promising or offering any bribes, gratuity,
gift, loan, perquisite reward or advantage pecuniary or otherwise
to any person in the employment of Government in any way relating
to such officer or person or persons office of employment or if the
contractor or any of his partners become insolvent or apply for
relief as insolvent debtor or commence any insolvency proceeding or
make any compositions with his/her creditors or attempts to do so
then without prejudice to PLDB rights and remodels otherwise PLDB
shall be entitled to terminate this contract forth with and to
blacklist the contractor and purchase or procure or arrange from
Governments stock or otherwise at the contractors risk and at the
absolute discretion of the Chief Executive Officer, Punjab Livestock
Development Board, Chandigarh.
The
manner, place or time of such purchases, such supplies as have not
been supplied or have been rejected under this agreement or are
required subsequently by Government there under and in cases where
issues in replacement are made from Government’s stocks or supplies
the cost and of value of such stocks supplies together with all
incidental charges of expenses shall be recoverable from the
contractor on demand and the contractor shall not be entitled to
benefit from any profit which may thus accrue to Government. The
termination of this contract in whole or part under these conditions
shall not be affected by the acceptance, meanwhile or subsequently,
supplies of accepted or made at any station whether in ignorance of
the termination or otherwise.
15.
If any question, difference or objection what so ever shall arise in
any way connected with or arising out of this instrument or the
meaning or operation of any part thereof or the rights, duties or
liabilities of either party then save in so far as the decision of
any such matter is herein before provided for and has been so
decided every such matter including whether its decision has been
otherwise provided for and/or whether it has finally decided
accordingly or whether the contract should be terminated or has been
rightly termination in whole or part and as regards the rights and
obligations of the parties as the result of such termination shall
be referred for arbitration to any officer appointed by the Punjab
Government acting as such at the time of reference and his decision
shall be final and binding and where the matter involves and a claim
the amount if any awarded in such arbitration shall be recoverable
in respect of the matter so referred.
16. If the
price of a contracted articles is controlled by the Government, the
payment will in no case be made at higher rate than the contracted
rate.
In witness thereof
the parties have unto set their hands on the dates indicated below
:
1. ( In
the case of a firm)
Signed by the above
named firm of ………………………………………………………..
Through…………………………………………………partner of the firm.
Date
_________
Signature
2. (In
the case of company )
The seal of
the………………………………company Ltd., was affixed by virtue of the resolution
of the Board No.__________ dated________ the _____ day of _______
2015
Signature with seal
The
contractor/seller hereby declare that the goods/stores articles sold
to the buyer under this contract shall be of the best quality and
workmanship shall be strictly in accordance with the specification
and particular contained mentioned in the clause ______ hereof and
the contractor/seller hereby guarantees that the said
goods/stocks/articles would continue to conform to the description
and quality aforesaid for a period of ______ days/months from the
date of delivery of the said goods/stores/articles to the purchaser
and that not withstanding the fact that the purchaser (Inspector)
may have inspected and/or approved the goods/stores/articles if
during the aforesaid period of _______days/months the said
goods/stores/articles be discovered not to conform to the
description and quality aforesaid or have deteriorated and the
decision of the purchase in that behalf will be final and
conclusive) the purchaser will be entitled to reject the said
good/stores/articles or such portion thereof as may be discovered
not to confirm to the said description and quality. On such
rejection the goods/articles/stores will be at the seller’s risk and
all the provisions herein contained relating to rejection of goods
etc. shall apply. The contractor/seller shall if so call upon to
do, replace the goods etc. or such position thereof as rejected by
the purchaser such damages as may rise by reason of the breach of
the condition herein contained. Nothing herein contained shall
prejudice any other right of the purchaser in that behalf under this
contract otherwise.