GLOBAL TENDER NOTICE NO.3/2014-15/PLDB

 

SPECIFICATION FOR THE IMPORT OF SEMEN & EMBRYOS  

ITEM No-1-HOLSTEIN FRIESIAN BREED SEMEN                             (1.75 Lac) 

S.No

Sire characteristics

Parameter

Following are required to be in a standard lactation of 305 days

1

Daughter’s average milk yield

≥ 11000 Kg.

2

Daughter’s average Fat % ( total fat )

≥3.8% (418Kg/Lactation)

3

Daughter’s average  total protein per lactation

≥330 kg / lactation

Repeatability/ Reliability for production traits

85% or more

Post thaw motility of semen

≥ 50%

 TECHNICAL TERMS & CONDITIONS:

1.       Bulls should be progeny tested with positive sire indices / breeding values for volume of milk, total fat, total protein and conception rate (DPR/SCR). 

2.       Bulls should be improver for overall conformation / type trait.

3.       Bulls should have somatic cell score lower than the mean/average score.

4.       Packing of sperms should be either in French mini or French medium straws (0.25ml/0.50 ml).

5.       The bulls should be registered with recognized breed association/society/ Government organization of country of origin.

6.       The daughter record must be based on minimum 30 daughter records from 15 herds.

7.       There should not be any full sib/half sib among the quoted list of bulls.

8.       The Maximum number of doses per bull will be limited to 25000.

9.       Donor bulls should be free from genetic disorders like Bovine Leucocytes Adhesion Disease, Deficiency of uridine monophosphate synthetase, Citrulinemia, Factor xi and likes.

10.   Acceptable bacterial load is 5000 cfu per ml of semen at the maximum.

11.   Original printed catalogue should be submitted along with the tender application. The genetic base and the formula/ equation used to calculate yield of milk, fat, protein is required to be supplied along with the tender application

12.   Standard Pedigree sheets of individual bulls from respective breed associations are required to be supplied.

13.   All the latest guidelines for import of Bovine germplasm and observations under Livestock importation act of Govt. of India should be met and followed by the selling agency.  These can be downloaded from :         http:/dhad.nic.in/trade.htm.

14.    Semen will be purchased from those bulls quoted by the firm, substitution of ordered bulls will not be allowed.

15.   All the information regarding import of germplasm shall be authenticated by agencies recognized by government of country from which germplasm is proposed to be imported ( e.g. USDA for USA, CDN for Canada)

16.   The guidelines formulated by OIE, CODEX Alimentarius and IETS shall be strictly adhered to while importing the genetic material.

17.   Sanitary and health protocol of GOI will have to be strictly adhered to and necessary health certificate from competent authority of the country of origin will have to be supplied by selling agency . 

NOTE:-TO QUALIFY FOR FINANCIAL BID EVALUATION AT LEAST 05 BULLS   QUOTED BY BIDDER IS REQUIRED TO QUALIFY IN TECHNICL EVALUATION OF BIDS.

Item No. 2-HOLSTEIN FRIESIAN SEXED SEMEN                                         (0.25 Lac)

                                                                                

S.No

Sire characteristics

Parameter

Following are required to be in a standard lactation of 305 days

1

Daughter’s average milk yield

≥ 11000 Kg.

2

Daughter’s average Fat %

≥3.5% (385 Kg/Lactation)

3

Daughter’s average total protein per lactation

≥330 kg / lactation

Repeatability/ Reliability for production traits

85% or more

Post thaw motility of semen

≥ 35%

                                               

TECHNICAL TERMS & CONDITIONS:

 

1.       Bulls should be progeny tested with positive sire indices / breeding values for volume of milk, total fat, total protein and conception rate (DPR/SCR). 

2.       Bulls should be improver for overall conformation / type trait.

3.       Bulls should have somatic cell score lower than the mean/average score.

4.       Packing of sperms should be either in French mini or French medium straws (0.25ml/0.50 ml) having at least 2 million motile sperms.

5.       Technologies used to isolate female sperm cells should result in at least 90% purity.

6.       Techniques and dyes / media used should be as per universally accepted norms and should not be detrimental to the offspring and they must be mentioned in the application form.

7.       Acceptable bacterial load is 5000 cfu per ml of semen at the maximum.

8.       The bulls should be registered with recognized breed association/society/ Government organization of country of origin.

9.       The daughter record must be based on minimum 30 daughter records from 15 herds.

10.   There should not be any full sib/half sib among the quoted list of bulls.

11.   Donor bulls should be free from genetic disorders like Bovine Leucocytes Adhesion Disease, Deficiency of uridine monophosphate synthetase, Citrulinemia, Factor xi and likes.

12.   Original printed catalogue relating to the bulls should be submitted along with the tender application. The genetic base and the formula/ equation used to calculate yield of milk, fat, protein is required to be supplied along with the tender application.

13.   Standard Pedigree sheets of individual bulls from respective breed associations are required to be supplied 

14.   All the latest guidelines for import of Bovine germplasm and observations under Livestock importation act of Govt. of India should be met and followed by the selling agency.  These can be downloaded from :         http:/dhad.nic.in/trade.htm.

15.    Semen will be purchased from those bulls quoted by the firm, substitution of ordered bulls will not be allowed.

16.   All the information regarding import of germplasm shall be authenticated by agencies recognized by government of country from which germplasm is proposed to be imported ( e.g. USDA for USA, CDN for Canada)

17.   The guidelines formulated by OIE, CODEX Alimentarius and IETS shall be strictly adhered to while importing the genetic material.

18.   Sanitary and health protocol of GOI will have to be strictly adhered to and necessary health certificate from competent authority of the country of origin will have to be supplied by selling agency.  

 

ITEM NO-3- JERSEY FROZEN SEMEN                                                (0.10 Lac)

S.No.

Sire characteristics

Parameter

1

Daughter`s average Milk Yield in 305 days

≥7000Kgs

2

Daughter`s average Fat % in 305 days

≥4.5%

3

Daughter`s average Protein % in 305 days

≥3.2%

4

Repeatability / Reliability for production traits

≥85%

5

Post thaw motility of semen

≥50%

TECHNICAL TERMS & CONDITIONS:

 

1.       Bulls should be progeny tested with positive sire indices / breeding values for volume of milk, total fat, total protein and conception rate (DPR/SCR). 

2.       Bulls should be improver for overall conformation / type trait.

3.       Bulls should have somatic cell score lower than the mean/average score.

4.       Packing of sperms should be either in French mini or French medium straws (0.25ml/0.50 ml).

5.       Acceptable bacterial load is 5000 cfu per ml of semen at the maximum.

6.       The bulls should be registered with recognized breed association/society/ Government organization of country of origin.

7.       The daughter record must be based on minimum 30 daughter records from 15 herds.

8.       There should not be any full sib/half sib among the quoted list of bulls.

9.       Donor bulls should be free from genetic disorders like Bovine Leucocytes Adhesion Disease, Deficiency of uridine monophosphate synthetase, Citrulinemia, Factor xi and likes.

10.   Original printed catalogue/pedigree sheets relating to the bulls should be submitted along with the tender application. The genetic base and the formula/ equation used to calculate yield of milk, fat, protein is required to be supplied along with the tender application

11.   Standard Pedigree sheets of individual bulls from respective breed associations are required to be supplied    

12.   All the latest guidelines for import of Bovine germplasm and observations under Livestock importation act of Govt. of India should be met and followed by the selling agency.  These can be downloaded from :         http:/dhad.nic.in/trade.htm.

13.    Semen will be purchased from those bulls quoted by the firm, substitution of ordered bulls will not be allowed.

14.   All the information regarding import of germplasm shall be authenticated by agencies recognized by government of country from which germplasm is proposed to be imported ( e.g. USDA for USA, CDN for Canada)

15.   The guidelines formulated by OIE, CODEX Alimentarius and IETS shall be strictly adhered to while importing the genetic material.

16.   Sanitary and health protocol of GOI will have to be strictly adhered to and necessary health certificate from competent authority of the country of origin will have to be supplied by selling agency . 

ITEM NO-4-HOLSTEIN FRIESIAN EMBRYOS                                               (65 Nos)                     

S.No

Sire characteristics

Parameter

Following are required to be in a standard lactation of 305 days

1

Daughter’s average milk yield

≥ 11000 Kg.

2

Daughter’s average Fat %

≥3.5% (385 Kg/Lactation)

3

Daughter’s average total protein per lactation

≥330 kg / lactation

Repeatability/ Reliability for production traits

85% or more

                                                                       

S.No

Dam characteristics

Parameter

1.

Milk yield in standard lactation of 305 days

≥13,000 Kg.

2.

Fat percentage in milk

≥3.6%

3.

Protein percentage in milk

≥3.2%

 

TECHNICAL TERMS & CONDITIONS:

 

1)      Bulls should be progeny tested with positive sire indices / breeding values for volume of milk, total fat, total protein and conception rate (DPR/SCR). 

2)      Sire should be improver for overall conformation / type trait.

3)      Sire should have somatic cell score lower than the mean/average score.

4)      The parent sires and dams of embryos should be registered with recognized breed associations/societies/government organizations of the country of origin.

5)      Embryos should be In-Vivo fertilized.

6)      In-Vitro fertilized, bisected, split embryos will not be accepted.

7)      Embryos should not be frozen or collected more than 2 years before the last date of filling of the tender application.

8)      The embryos should be trypsinized as per the protocol of IETS.

9)      The embryos should be of grade-I as per the internationally accepted norms set by IETS.

10)  Embryos  are required to be used in a direct transfer method and should be singly packed in French mini transparent straws with proper identification rods .

11)  Embryo thawing protocol is required to be supplied

12)  There should not be more than 30 embryos from a single sire and not more than 15 embryos from a single dam.

13)   All the information regarding import of germplasm shall be authenticated by agencies recognized by government of country from which germplasm is proposed to be imported ( e.g. USDA for USA, CDN for Canada)

14)   The guidelines formulated by OIE, CODEX Alimentarius and IETS shall be strictly adhered to while importing the genetic material.

15)   Original printed catalogue relating to the bulls should be submitted along with the tender application. The genetic base and the formula/ equation used to calculate yield of milk, fat, protein is required to be supplied along with the tender application. 

16)   Standard Pedigree sheets of individual bulls from respective breed associations are required to be supplied 

17)  The guidelines for import of bovine germplasm as given by GOI and sanitary and health protocol of Government of India( http://dahd.nic.in/trade.htm) or any subsequent revision will have to be strictly adhered to.

18)  The total number of embryos from selected sires and donor dams can be supplied in 3or 4 Batches spreading over a year.

TERMS AND CONDITIONS

1.      Tender shall be accepted only from Manufacturers/ authorized dealers and multinational companies dealing in import/export of germplasam.

2.      Rates should be quoted in  U.S. Dollars  only, F.O.R. Semen Bank, Patiala.

3.      All applicable taxes should be included in the quoted rates.

4.      Tender must accompany with earnest money of Rs. 1,00,000/-in the form of bank draft in the name of Punjab Livestock Development Board, Chandigarh.

5.      Supplier will have to deposit 10% value of the total price of the items in the form of Demand Draft/FDR payable at Chandigarh in the name of Punjab Livestock Development Board within 7 days of receipt of supply orders as security money.

6.      Conditional Tenders will be outrightly   rejected.

7.      No advance payments will be made.

8.      The semen will be tested at Semen Bank Patiala by designated committee and payment will be made after receipt of good quality report.

9.      Custom duty will  be paid by the consignee.

10.  Formalities of custom clearance are to be arranged by suppliers

 

                                                 Tendering Procedure

It will be a two stage tendering .The technical tenders and financial/commercial tenders will have to be submitted separately in two separate sealed envelops duly superscribed as Technical Bid due on 24.03.2015 and Financial/Commercial Bid due on  ____________respectively. Both the envelopes should be put in another sealed cover duly superscribed as Tenders for “Quotation for the supply of Import of Holstein Friesian Semen, Holstein Friesian Sexed Semen, Jersey Semen & Holstein Friesian Embryos” due on 24.03.2015.

The Technical Bids should contained detail information on the following: -

 

-                      Nature of Ownership.

-                      Composition of the Firm.

-                      Bankers Name & Address.

-                      Annual Turnover of last three years.

-                      C.S.T/S.T No./Vat No.

-                      PAN/TAN No.

-                      Tax clearance.

-                      Whether Manufacturer/Sole Selling Agent/Distributor/Authorised Dealer.

-                      Experience in line.

-                      Capability/Capacity to service the requirement.

-                      Details of relevant infrastructure.

-                      Arrangements of after sale service.

-                      List of Clients.

-                      Quality Assurance/Monitoring system followed.

 

Certificates where needed should be attached duly attested.

Financial/Commercial Bids.

        Financial Bid  should contain the  price quoted per unit . The following information should be clearly given in the Financial Bid:-

-                      Price per Unit.

-                      Place of Delivery.

-                      Status of Taxation/Duties etc.

-                      Lead time.

-                      Packing & forwarding.

-                      Mode of Transportation.

-                      Payment condition.

-                      Warranty/Guarantee.

-                      Validity of Offer.

-                      Acceptance of Terms of N.I.T.

-                      Details of Earnest money attached.

 

Financial Bids will be opened only of those tenderers, who qualify and are found suitable during the processing of Technical Bids 

GLOBAL TENDER NOTICE NO.3/2014-15/PLDB

Price Rs.100/-                              INSTRUCTIONS TO TENDERERS

1.      Quotations must be enclosed in a properly sealed envelope addressed to the Chief Executive Officer, Punjab Livestock Development Board, c./o Director, Animal Husbandry, Punjab, Chandigarh by designation and not by name. The quotations must be superscribed “ Quotation for the supply of  “Import of Holstein Friesian Semen, Holstein Friesian Sexed Semen, Jersey Semen, Holstein Friesian Embryos”  during the year 2014-2015 as called for in tender notice, dated 03.03.2015 . The quotations must reach the Addl. Chief Executive Officer, PLDB, c/o Director , Animal Husbandry, Punjab, before 2.30 PM on the date mentioned in the tender notice (i.e 24.03.2015)

2.      In the event of the quotations, being submitted by a firm it must be signed separately by each member thereof, or in the event of the absence of any partner it must be signed on his behalf by a person holding a power of attorney authorizing him to do so or in the case of a company the quotations should be executed in the manner laid down in the said company’s articles of Association. The signatures on the quotations should be deemed to be authorized signatures. 

3.      All the columns of the quotations form shall be duly , properly and exhaustively filled in. The rates and units shall not be overwritten. Quotations shall always be both in the figures and words.  The words “ No quotations” should be written across any or all of the items in the Schedule for which a tenderer does not wish to tender. 

4.      Any omission in filling the columns of “ Units” and “rates” shall altogether debar a quotation form being considered. 

5.      All corrections must be signed by the tenderers. 

6.      A sum of (INR) Rs. 1,00,000/-(Rs. One Lac Only) must be deposited as earnest money in the shape of Bank Draft drawn in favour of “Punjab Livestock Development Board” payable at Chandigarh. The said amount will be regarded as forfeitable to PLDB, if any successful tenderer fails within the time fixed by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh either to sign the contract or terms contained in the invitation for tender, its tender form and quotation form and condition of contract referred to in the invitation of tenders.

7.     The successful tenders may be required to deposit in addition as security for the due performance of the contract an amount equal to 10 percent of the approximate value of the estimated supply. 

8.      The Chief Executive Officer, Punjab Livestock Development Board, Chandigarh will have the right of rejection all or any of the quotations, without assigning reasons. 

9.  No tender will be considered unless and until all the documents are properly signed. 

10.  The quotations will be regarded as constituting an offer or offers open to acceptance on whole or in part or parts at the discretion of Chief Executive Officer, Punjab Livestock Development Board, Chandigarh,  until the …………… 

11.  In the event of tender being accepted the quotations will be converted into a contract which will be governed by the conditions in pages 1 to 4 read with these instructions. 

Read and accepted 

                                         Signatures of the Tenderers

 I/We hereby quote to supply the goods material specified in the under-written schedule in the manner in which and within the time specified as set forth in the conditions of contract as pages 1 to 4 at the rates given in the schedule below.  The conditions on pages 1 to 4 will be binding upon me/us in the event of the acceptance of my /our tender. 

I/We herewith enclose deposit receipt for a sum of Rs…………………as security money and should I/We fail to execute an agreement embodying the said conditions and deposit security as laid down in the form within 10days of the acceptance of my/or tender.  I/We hereby agree that the above sum of security money shall be forfeited to the Chief Executive Officer, Punjab Livestock Development Board,Chandigarh.

SCHEDULE “B”

Conditions of Contract 

This contract is to last from …………………to………………..but in the event of any breach of the agreement at any time on the part of the Contractor, the Contract may be terminated summarily by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh without compensation to the Contractor.

        Any change in the constitution of the firm shall be notified forth-with by the contractor in writing to the authority sanctioning the contract and such changes shall not relieve any former member of the firm from any liability under the contract.

         No new partner/partners shall be accepted into the firm by the contractor in respect of this contract unless he/they agree to abide by all its items, conditions and deposit with the officer sanctioning the contract a written agreement to receipt or acknowledgement or that of any partner subsequently this effect. The contractors/accepted as above shall bind all of them and will be as sufficient discharge for any of the purposes of the contract.

2.                  The contractor will supply nothing but genuine articles e.g…………….described in column 2 of schedule A from time to time in such quantities as may be entered in the indents sent at the rates set forth in column 3 of schedule A for use in offices/institutions/departments under the Administrative control of Government of the Punjab, as may be required by the indenting officers. Mentioned in schedule C hereto annexed on behalf of the Government requisition from officers, not mentioned in schedule C hereto annexed should before compliance be sent in original to the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh for instructions and the officer concerned advised accordingly. No guarantees can be given as to the quantity which will be ordered during this period. But the purchaser undertakes to order from the contractor all stores as detailed in the schedule A which he requires to purchase except that he reserves to himself the right of placing the contract with one or more contractors as he may think fit and in consideration of this undertaking by Chief Executive Officer, Punjab Livestock Development Board, Chandigarh the contractor binds himself not to revoke this contract during the said period. The quantities of stores given in the tender are approximate only.

3.                     The articles to be supplied under this contract will be of the quality equal and answerable in every respect to the specifications given in the list accompanying with the tender and approved by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh. The contractor shall be responsible for all complaints as regard the quality. In case of dispute regarding quality of articles the decision of the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh will be final and binding on the Contractor. It will be open to the CEO,PLDB to send samples submitted by the Tenderer/contractor to any laboratory for chemical and the cost thereof will be borne by the tenderes/contractor.

4.                  The contractor will be responsible for damage or loss in transit and replace good broken or lost within 30 days from the date of notice thereof.

5.         Conditions as to time for performance whether laid down herein or in any indent shall be always regarded as the essence of the contract.

6.  The panel of officers appointed by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh shall have the power to inspect the stores before, during or after manufacture ,collection, despatch, transit or arrival and to reject the same or any part or portion after the written approval of Chief Executive Officer, Punjab Livestock Development Board, Chandigarh, if he or they be not satisfied that the same is equal or according to the sample submitted by the Contractor. The Contractor shall not charge or be paid for supplies rejected as above and such supplies shall be removed by the Contractor at once and at his expense. He shall neither claim nor be entitled to payment for any damage that rejected supplies may suffer from any harm whatsoever incidental to a full and proper examination and any test of such supplies. Board shall be under no liability whatever for rejected supplies and the same will be at the Contractor’s risk. Rejected supplies shall be removed by the Contractor within 10 days after notice has been issued to him of such rejection and failing such removed/ rejected goods will be at Contractor’s risk and PLDB may charge the Contractor rent for the space occupied by such rejected goods.

7. The contractor shall provide without any extra charge all materials, tools, labour and assistance of every kind which the aforesaid officer may consider necessary for any test or examination which may be required to be made on the contractor’s premises and shall pay all cost thereon. In the case of stores inspected at maker’s premises, the maker shall provide all facilities including testing appliances, for making necessary test other than special test or independent test. Failing the facilities at his own premises for making these tests, the contractor shall bear the cost of carrying out tests elsewhere. The contractor shall also provide and deliver free of charge at such place as the aforesaid officer may direct such materials as he may require for tests by chemical analysis or independent testing machine. If, for the purpose of determining the quality of stores the aforesaid officer finds it necessary to have the stores tested at the test house or laboratory, expenses incidental to the test shall be borne by the contractor. On the failure of the contractor to pay the expenses within ten days  of the receipt of intimation in this behalf from the Inspecting Officer, shall have the right to deduct the amount from the security deposited by the contractor and if the amount so deducted is not deposited within 10 days, the Chief Executive Officer, Punjab livestock Development Board, Chandigarh may treat the default as a breach of the agreement and proceed under clause (I) of the agreement without further notice. Further the aforesaid officer shall have the right to put all articles of materials to such tests as he may think proper for the purpose of ascertaining whether the same or in accordance with the specifications or sealed sample mentioned in the tender and to cut on out off/or destroy a portion not exceeding 2 percent from each delivery for such purpose the quantity so cut out or off and/or destroyed as aforesaid shall be replaced by the contractor free of charge.

8. The semen/embryos must be stored in proper liquid nitrogen container. They should be   dipping properly  into liquid nitrogen to protect the semen.

9.Unless otherwise specified in a requisition bills, for the whole of the goods referred to in each indent in triplicate, will be prepared and submitted by the contractor to the consignee for direct payment under intimation to the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh.  The balance full amount as the case may be, will be paid on receipt of stores in good condition after their verification as regards specification etc.

              Should the payment of any bill be not made within three months from the date of its submission, the party to whom the bill was forwarded should be addressed first.  Failing satisfaction, the matter should be reported to the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh.  All such complaints should give :-

i)                     The number and date of the requisition.

ii)                   The designation of the requisition officer.

iii)                  The designation and address of the officer to whom the bill was sent by mentioned in (iv) above.

iv)                 Full reference to reminders if issued.

10.   (i)      With every dispatch of goods of material under this contract invoices, in triplicate, will be prepared by the Contractor.  Invoices, in duplicate, are to be sent by the contractor to the Indenting Officer the duplicate to be returned by Indenting Officer with the quantities or number received duly noted thereon and the third copy to be sent by the Contractor to the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh of record in his office.

 (ii)        The Contractor shall dispatch material ‘Freight paid’ in all cases where there is for destination.  In the event of their failure to do so a penalty of 5 percent will be charged on the amount paid as freight by Indenting Officer on their behalf.

(iii)        The Contractor will send to the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh. Quarterly statement of the goods supplied under this arrangement in the following form :

Name of Office

Indent No.

Name of articles

Quantity of No. supplied and to whom supplied and where

Value of supplies

Remarks

1

2

3

4

5

6

 (iv)         All dispatches by the rail will be made at railway risk at the expenses of the Indentor (except by firm who have quoted rates F.O.R. any place in the Punjab) unless the Indentor give instructions to dispatch at owner’s risk in which case all responsibility for loss in transit will be with the Indentor.

             This is subject to the condition that the material are surely packed by the suppliers in sound containers and the consignment is accepted by the carriers without any adverse remarks as to the packing or the conditions of the containers.  In case of any adverse remarks, the responsibility with the losses in transit will rest with the suppliers.     Subject to those conditions the contractor will be entitled to change or by paid for supplies broken. Lost or damaged in transit. The Chief Executive Officer, Punjab Livestock Development Board, Chandigarh will be the authority to determine whether or  not the breakage, loss or damage was caused through the contractors negligence and the decision of the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh  or some other officer/acting in his behalf shall be a final and conclusive against the contract.  Such rejected supplied shall be the contractor at his on expenses.

(v)                       If during the currency of the contract the specification of article or articles to be supplied there under be changed the contractor shall continue to comply with demands for the supply of the said articles in accordance with the new specification at a rate to be mutually agreed to in writing at the time of such change and in default of such agreement the contract in so far as it relates to the said article or articles under respect of which no agreement has been arrived at, shall terminate but no such change shall affect the supply of any other articles under the contract or entitle the contractor to any compensations.

11.          In the event of withdrawal or discontinuance of any articles or articles and consequent ceasing of or reduction in demand the contractor shall not be entitled to any compensation.  Government will, however make all reasonable endeavors to give warning of any impending complete withdrawal or of any reduction seriously affecting quantities likely to be required under contract.

12.               TO BE SUBMITTED BY EXISTING CLAUSE 14. 

             The time for and date of delivery or dispatch stipulated in a supply order shall be deemed to be the essence of the contract and should the contractor fail to deliver on dispatch any consignment within the period prescribed or such delivery or dispatch, stipulated in the supply order, the delayed consignment will be subject to 2 percent penalty per consignment per month recoverable on the value of the stores supplied.  In case of non payment by the Contractor recovery will be made from his bill or amount or earnest money or security deposited with the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh provided also that:-

a)           No recovery of penalty will be made if the delayed supplies are accepted by extending the delivery period either by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh.

b)          On the failure of the supplier to make supply within the extended period on receipt of such information in the office of the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh , risk purchase at the cost of supplier will be made by the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh .  The differences of excess cost thus incurred will be recovered from the supplier in a suitable manner and even from his pending bills, earnest money or security whichever is available  This procedure will be adopted after sending registered notice to the supplier to supply store within 15 days.

15.The contractor acknowledge that he has made himself fully acquainted with all the conditions and circumstances under which the supplier required under the contract will have to be made or furnish and with all the terms, clauses, conditions, specifications and other details of the contract and the contractor shall not plead ignorance of any of those as excuse in case of complaint against or on rejection of supplies tendered by him or with a view either to asking for enhancement of any rates agreed to in the contract or to evading any of his obligations under the contract.

13.               No payment will be made in advance for any supplies under this contract.

14.               i)         The contractor shall not :-

a)   assign or sublet the contract without written approval of the officer sanctioning thebn contract.

b)     Disclose details of the conditions governing this contract to unauthorized persons (Indenting against this contract is permissible only for the bonafide use of Govt. departments and quasi public and not for private parties or for the private use of the Government Officer.

(ii)                      In the event of the Contractor failing duly and properly to fulfil or committing breach of any of the terms and conditions of this contract or repeatedly supplying goods liable to rejection hereunder or failing, declining neglecting or delaying to comply with any demand i.e. requisition or otherwise not executing the same in accordance with the terms of the contract or if the contractor or his agents or servants being guilty of fraud in respect of the contract or any other contract entered into by the Contractor of any of his partners or representatives there of with PLDB directing, giving promising or offering any bribes, gratuity, gift, loan, perquisite reward or advantage pecuniary or otherwise to  any person in the employment of Government in any way relating to such officer or person or persons office of employment or if the contractor or any of his partners become insolvent or apply for relief as insolvent debtor or commence any insolvency proceeding or make any compositions with his/her creditors or attempts to do so then without prejudice to PLDB rights and remodels otherwise PLDB shall be entitled to terminate this contract forth with and to blacklist the contractor and purchase or procure or arrange from Governments stock or otherwise at the contractors risk and at the absolute discretion of the Chief Executive Officer, Punjab Livestock Development Board, Chandigarh.

               The manner, place or time of such purchases, such supplies as have not been supplied or have been rejected under this agreement or are required subsequently by Government there under and in cases where issues in replacement are made from Government’s stocks or supplies the cost and of value of such stocks supplies together with all incidental charges of expenses shall be recoverable from the contractor on demand and the contractor shall not be entitled to benefit from any profit which may thus accrue to Government.  The termination of this contract in whole or part under these conditions shall not be affected by the acceptance, meanwhile or subsequently, supplies of accepted or made at any station whether in ignorance of the termination or otherwise.

15.                 If any question, difference or objection what so ever shall arise in any way connected with or arising out of this instrument or the meaning or operation of  any part thereof or the rights, duties or liabilities of either party then save in so far as the decision of any such matter is herein before provided for and has been so  decided every such matter including whether its decision has been otherwise provided for and/or whether it has finally decided accordingly or whether the contract should be terminated or has been rightly termination in whole or part and as regards the rights and obligations of the parties as the result of such termination shall be referred for arbitration to any officer appointed by the Punjab Government acting as such at the time of reference and his decision shall be final and binding and where the matter involves and a claim the amount if any awarded in such arbitration shall be recoverable in respect of the matter so referred.

16.           If the price of a contracted articles is controlled by the Government, the payment will in no case be made at higher rate than the contracted rate.

In witness thereof the parties have unto set their hands on the dates indicated below : 

1.             ( In the case of a firm)

Signed by the above named firm of ………………………………………………………..

Through…………………………………………………partner of the firm.

Date _________                                                                    Signature

  2.             (In the case of company )

The seal of the………………………………company Ltd., was affixed by virtue of the resolution of the Board No.__________ dated________ the _____ day of _______ 2015

 

Signature with seal

The contractor/seller hereby declare that the goods/stores articles sold to the buyer under this contract shall be of the best quality and workmanship shall be strictly in accordance with the specification and particular contained mentioned in the clause ______ hereof and the contractor/seller hereby guarantees that the said goods/stocks/articles would continue to conform to the description and quality aforesaid for a period of ______ days/months from the date of delivery of the said goods/stores/articles to the purchaser and that not withstanding the fact that the purchaser (Inspector) may have inspected and/or approved the goods/stores/articles if during the aforesaid period of _______days/months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid or have deteriorated and the decision of the purchase in that behalf will be final and conclusive) the purchaser will be entitled to reject the said good/stores/articles or such portion thereof as may be discovered not to confirm  to the said description and quality.  On such rejection the goods/articles/stores will be at the seller’s risk and all the provisions herein contained relating to rejection of goods etc. shall apply.  The contractor/seller shall if so call upon to do, replace the goods etc. or such position thereof as rejected by the purchaser such damages as may rise by reason of the breach of the condition herein contained.  Nothing herein contained shall prejudice any other right of the purchaser in that behalf under this contract otherwise.

 

 

 

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