SHORT TERM TENDER NOTICE NO. 3/2015-16
Email:dahpunjab@gmail.com
TELEPHONE:0172-2701324
DIRECTOR ANIMAL HUSBANDRY PUNJAB, CHANDIGARH,
17-Bays Building, Sector-17, Chandigarh.
Fax-0172-2701832
SHORT TERM TENDER
NOTICE NO. 3/2015-16 FOR THE SUPPLY OF ITEMS FOR JOINT DIRECTOR (R.D.D.L)
JALANDHAR AND MODERN CATTLE BREEDING FARM, RAUNI, PATAILA
Sealed tenders
(Single Bid System) are invited for the supply of the following
items which will be received by the Director Animal Husbandry,
Punjab, Chandigarh upto 09.11.2015 till 2.30 p.m, and the same will
be opened at 3:00 p.m on the same day in the presence of tenderers
or their representative who care to be present as per list mentioned
below:-
Sr.No |
Name of Item |
Quantity |
1 |
Tractor 70-75 HP |
One |
2 |
Hydraulic Trolley 12’x6’x2’ |
One |
3 |
Bovine Viral Diarrhea Virus Antigen detection (BVDV) ELISA kit-
480 Tests |
One Kit |
4 |
Brucella Antibody C-ELISA Kit –(480 Test) |
One Kit |
5 |
Rapid H7 Avian Influenza Virus Antigen Test Kit (40 Test) |
One Kit |
6 |
Rapid H5 AIV Ag Test Kit (25 Test) |
One Kit |
7 |
Rapid AIV Ag Test Kit (30 Test) |
Three Kits |
8 |
Avian Influenza Virus - A antibody multispecies ELISA Kit (480
Test) |
Three Kits |
Tender form, specifications, terms and condition can be obtained
from this office on payment of Rs. 20/- or can be downloaded from
the website
www.husbandrypunjab.org
for which Rs.20/-(tender form payment) can be submitted in the shape
of pay order in the name of Director Animal Husbandry, Punjab
payable at Chandigarh along with earnest money of Rs. 500/- in the
shape of bank draft drawn in favour of Director Animal Husbandry,
Punjab payable at Chandigarh along with tender. Approved tenderer
will have to deposit 10% of the total value of the items to be
purchased in the shape of demand draft payable at Chandigarh in the
name of Director Animal Husbandry, Punjab within 7 days of issue of
supply orders as security deposit. Only original producer/companies
or their authorized dealer/distributor can submit the tender. The
under signed reserves the right to accept or reject any offers and
hold the discretion to increase/decrease the quantity of any or all
the items.
Director, Animal Husbandry,
Punjab, Chandigarh.
Detailed specifications for
Short term tender notice No.-
3/2015-16
1 -Tractor 70-75 HP
One
Functional Requirements
For operating Front end loader and various farm machines like TMR
Wagon, fodder harvesters, mixers, ploughs, harrows, trailers etc
Design Requirements
Tractor to be pneumatic tyre driven.
Rear wheel drive arrangement.
With water cooled diesel engine having strong and sturdy
clutch,Creaper graded gear box, diffential, axles etc as per latest
standards.
Adjustable track width.
With differential lock arrangement.
Suitable PTO for 540 RPM, 6 Spline machines.
(As an alternative 1000 RPM PTO may be offered)
Category II three point linkage.
Dual clutch arrangement for PTO driven machines.
Independent PTO shaft arrangement.
Independent hydraulics drive.
One single acting hydraulic valve and one double acting valve to be
provided.
Draft control, position control and mixed control arrangement.
With Swinging draw bar.
Adjustable height trailer hitch.
With front and rear wheel weights.
Mechanical or hydraulic brakes.
Self startarrangement with DC Battery & high torque DC motor.
12 to 24 volts electrical, with front & rear lights
Complete in all respects; ready to use version as per latest RTO
rules and regulations.
Specific fuel consumption to be indicated in the offer.
Anti corrosive paint for enhanced life.
Power steering to be quoted separately as an option.
Spare parts requirement for first 2000 hours of normal operation to
be indicated in the offer.
After sales service
The supplying firm should have well established service, repair &
maintenance network in India and Punjab with dedicated service
engineers and this service back up should be in place since last two
years. The points of presence with contact details are required to
be submitted along with the tender.
The Standard equipment along with accessories should be guaranteed
for period of two years. A comprehensive After sales services should
be provided by the supplier, during and after the guarantee/
warrantee period of the equipment. Details along with the Annual
maintenance charges for subsequent three (3) years after warranty
shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully installed at least 2
nos similar systems anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
Authorized dealers participating in the tender are required to
provide letter of authorization from the parent company fulfilling
the eligibility criteria detailed above.
Demonstration:
Each bidding firm should be able to demonstrate similar type
equipment in full function mode at any facility at its own expenses
as a part of bid for this item.
2
- Hydraulic Trolley 12’x6’x2’
One
Functional Requirement:
Suitable for supply of Green/ Dry fodder from field to farm to the
animals
Design Requirement:
Chassis channel ............ .250 x75mm
Floor sheet. ................... .6 mm
Side sheet. .................... . 3 mm
Angle. ....................... 50 x 6 mm
Battle channel.................. 100 x 50 mm
Hydro jack....................... 3 stage
Axle. ........................ .100 x 100 mm
Rim. ...................... .2 (single tyre)
Tyre............................. .1000 x 20 (Brand New)
Bid. ......................... 2 ft ready
3 -Bovine Viral Diarrhea Virus Antigen detection (BVDV)
One Kit ELISA kit-480 Tests
BVDV antigen detection ELISA Kit should be able to detect antigen of
BVDV in blood, plasma and serum samples, reagents should be in ready
to use format, easy to conduct and easy to make interpretation of
results. Kit should be manufactured as per OIE/USDA/EU standards.
Kit should have minimum 12 months expiry from the date of supply.
4-Brucella Antibody C-ELISA Kit –(480 Tests)
One Kit
C-Brucella Ab Elisa Kit able to detect antibodies against
Brucellosis for multiple species such as Bovine, Swine, Goat, Sheep
and Camel etc., reagents should be in ready to use format, should be
able to detect in serum or plasma samples. Should be able to
differentiate antibodies from vaccinated (S19) and Brucella infected
animals, should be manufactured as per OIE/EU standards. should not
have cross-reactivity with other Gram Negative Bacteria. Kit
Sensitivity and specificity should be very high. Elisa Kit should
have 12 months expiry from the date of supply.
5-Rapid H7 Avian Influenza Virus Antigen Test Kit (40 Test)
One Kit
Rapid AIV H7 Ag Kit is based upon Lateral Flow method,
reagents should be in ready to use format, test protocol &
result interpretation should be very easy, should give results in
15-25 minutes, should have been manufactured as per OIE
prescriptions, Kit should have 12 months expiry from the date of
supply.
6-Rapid H5 AIV Ag Test Kit (25
Test) One Kit
Rapid Avian Influenza Virus H5 Ag Kit is based upon Lateral
Flow method, reagents should be in ready to use format, test
protocol & result interpretation should be very easy, should give
results in 15-25 minutes, should have been manufactured as per OIE
prescriptions, Kit should have 12 months expiry from the date of
supply..
7-Rapid AIV Ag Test Kit (30
TEST) Three Kits
Rapid Avian Influenza Virus Ag Kit is based upon Lateral Flow
method, reagents should be in ready to use format, test protocol &
result interpretation should be very easy, should give results in
15-25 minutes, should have been manufactured as per OIE
prescriptions, Kit should have 12 months expiry from the date of
supply.
8-Avian Influenza Virus - A antibody multispecies
Three Kits
ELISA Kit (480 TEST)
Avian Influenza Virus- A Ab Elisa kit should detect
antibodies AIV Type A virus from the serum of Avian & other species
of animals (multispecies). test protocol should be user friendly and
all reagents should be provided in ready to use format. kit results
should be easy to interrupt, kit should have been manufactured as
per OIE prescriptions, kit should have 12 months expiry from date of
supply.
TERMS AND
CONDITIONS
1.
Tender shall be accepted only from manufacturers/authorized
dealers.
2.
Rates should be quoted in Indian Rupees only, FOR anywhere in
Punjab/Chandigarh.
3.
All applicable taxes should be included in the quote.
4.
Brochure/leaflets/catalogues for equipments should be
submitted alongwith tender.
5.
Trouble free performance of the equipment for a minimum
period of two years from date of commissioning should be guaranteed
. Any defect intimated should be attended to and rectified
immediately after receipt of such communication within guarantee
period. The guarantee shall include cost of spares and labour.
6.
The supplier should give an undertaking that they will be
responsible to carry out the preventive maintenance and to repair
the equipment during guarantee and post guarantee period.
7.
The product offered should be supported with AMC for next
three years on expiry of the guarantee period. Full details of
after sale service offered during the post guarantee period should
be furnished alongwith tender specified.
8.
Information of actual users of the equipment in India
supported with evidences and performances should be furnished
alongwith tender.
9.
If required the working of the equipment must be demonstrated
in any place to be specified by the supplier.
10.
The supplier shall train to the satisfaction of the purchaser
one or two technicians at site/factory for operating, servicing and
undertaking minor repairs without extra cost.
Supplier will have to deposit 10% value of
the total price of the items in the form of Demand Draft/FDR payable
at Chandigarh in the name of Director, Animal Husbandry, Punjab,
Chandigarh within 7 days of receipt of supply order as security
money.
ANNEXURE II
Price
Rs.20/-
INSTRUCTIONS TO TENDERERS
1. Quotations
must be enclosed in a properly sealed envelope addressed to the
Director, Animal Husbandry Punjab, Chandigarh, by designation and
not by name. The quotations must be superscribed “ Quotation for the
supply of items for Short Term Tender Notice No.-3/2015-16 For
The Supply of Items For Joint Director (R.D.D.L) Jalandhar and
Modern cattle breeding farm, Rauni, Pataila
during
the year 2015-16 as called for in tender notice, dated
24-10-2015. The quotations must reach the O/o Director, Animal
Husbandry, Punjab, Chandigarh, before 09-11-2015 till 2:30
p.m on the date mentioned in the tender notice.
2. In the event
of the quotations, being submitted by a firm it must be signed
separately by each member thereof, or in the event of the absence of
any partner it must be signed on his behalf by a person holding a
power of attorney authorizing him to do so or in the case of a
company the quotations should be executed in the manner laid down in
the said company’s articles of Association. The signatures on the
quotations should be deemed to be authorized signatures.
3. All the
columns of the quotations form shall be duly , properly and
exhaustively filled in. The rates and units shall not be
overwritten. Quotations shall always be both in the figures and
words. The words “ No quotations” should be written across any or
all of the items in the Schedule for which a tenderer does not wish
to tender.
4. Any omission
in filling the columns of “ Units” and “rates” shall altogether
debar a quotation form being considered.
5. All
corrections must be signed by the tenderers.
6. Samples must
be sent of all items quoted for each when specification or
description are laid down. Such samples must be sent fright paid or
delivered free to the Director, Animal Husbandry Punjab, Chandigarh.
Each sample should bear a sealed label marked with the tenderer’s
name and address and reference to the item number in the schedule.
All instructions regarding the sample specified in the notice should
be compiled with. All samples except those against accepted
quotations must be removed by the Supplier on a date to be specified
by the Director, Animal Husbandry Punjab, Chandigarh, failing which
the samples will become the property of Government and no claim,
therefore will be considered .Loss of samples or damage or wear and
tear or injury by testing exposure experiment etc shall be no ground
for compensations in any form.
7. A sum of
(INR) Rs 500/- must be deposited as earnest money in Bank
pledged to the Director, Animal Husbandry Punjab, Chandigarh, and
the receipt must accompany the tender form without which it will not
be considered. The said amount will be regarded as forfeitable to
Government, if any successful tenderer fails within the time fixed
by the Director, Animal Husbandry Punjab, Chandigarh, either to sign
the contract on terms contained in the invitation for tender, its
tender form and quotation form and condition of contract referred to
in the invitation of tenders, or to pay the additional security
referred to in the next clauses below:-
(1) National
Saving Certificate.
(2) Postal Saving
Bank’s Pass Book.
(3) State Bank’s
Call Deposit Receipt or Fixed Deposits
(4) Deposit
receipts mentioned in item no. 3 tendered by any Schedule bank are
also accepted:
provided
these are countersigned by the State Bank of India, whereby the
State Bank of India undertakes full responsibility to indemnify this
department, in case of default. The above deposits can also be
accepted if these are countersigned by the Reserve Bank of India
against requisite security furnished by the Scheduled Bank concerned
to the reserve bank of India and the reserve Bank of India advises
this department that the Deposit Receipt may be accepted.
(5) Government
Treasury (Challan)
8. The successful tenders may be required to deposit in addition
as security for the due performance of the contract an amount equal
to 10 percent of the approximate value of the estimated supply.
9. The Director,
Animal Husbandry Punjab, Chandigarh, will have the right of
rejection all or any of the quotations, without assigning reasons.
10. No tender
will be considered unless and until all the documents are properly
signed.
11. The
quotations will be regarded as constituting an offer or offers open
to acceptance in whole or in part or parts at the discretion of
Director, Animal Husbandry Punjab, Chandigarh, until the ……………
12. In the event
of tender being accepted the quotations will be converted into a
contract which will be governed by the conditions in paras 3 to 7
read with these instructions.
Read and
accepted
Signatures of the Tenderers
I/We hereby
quote to supply the goods material specified in the under-written
schedule in the manner in which and within the time specified as set
forth in the conditions of contract as paras 3 to 7 at the rates
given in the schedule below. The conditions on paras 3 to 7 will be
binding upon me/us in the event of the acceptance of my /our
tender.
I/We herewith
enclose deposit receipt for a sum of Rs…………………as security money and
should I/We fail to execute an agreement embodying the said
conditions and deposit security as laid down in the form within
10days of the acceptance of my/our tender. I/We hereby agree that
the above sum of security money shall be forfeited to the Director,
Animal Husbandry Punjab, Chandigarh,
SCHEDULE “A” OF
RATES
1 |
2 |
3 |
4 |
5 |
6 |
7 |
Serial No. |
General
description of stores |
I.C.
Specification No. |
Tender rate |
Unit |
Packing |
Name of
actual manufacturer and country of manufacture. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E. & O.E.
All rate for
delivery f.o.r.
____________________________________________________________
Dated
the_____________________________________day of ______________2014
Signature________
Address_____________
______
N.B.:- please do
not forget to all the above columns.
SCHEDULE “B”
Conditions of Contract
This contract is to last from
…………………to………………..but in the event of any breach of the
agreement at any time on the part of the Contractor, the Contract
may be terminated summarily by the Director, Animal Husbandry
Punjab, Chandigarh, without compensation to the Contractor.
Any change in the constitution of the firm
shall be notified forth-with by the contractor in writing to the
authority sanctioning the contract and such changes shall not
relieve any former member of the firm from any liability under the
contract.
No new partner/partners shall be accepted into
the firm by the contractor in respect of this contract unless
he/they agree to abide by all its items, conditions and deposit with
the officer sanctioning the contract a written agreement to this
effect. The contractor’s receipt or acknowledgement or that of any
partner subsequently accepted as above shall bind all of them and
will be as sufficient discharge for any of the purposes of the
contract.
2. The contractor will supply nothing
but genuine articles e.g…………….described in column 2 of
schedule A from time to time in such quantities as may be entered in
the indents sent at the rates set forth in column 3 of
schedule A for use in offices/institutions/departments under the
Administrative control of Government of the Punjab, as may
be required by the indenting officers. Mentioned in schedule C
hereto annexed on behalf of the Government requisition from
officers, not mentioned in schedule C hereto annexed should before
compliance be sent in original to the Director, Animal Husbandry
Punjab, Chandigarh, for instructions and the officer concerned
advised accordingly. No guarantees can be given as to the quantity
which will be ordered during this period. But the purchaser
undertakes to order from the contractor all stores as detailed in
the schedule A which he requires to purchase except that he reserves
to himself the right of placing the contract with one or more
contractors as he may think fit and in consideration of this
undertaking by Director, Animal Husbandry Punjab, Chandigarh, the
contractor binds himself not to revoke this contract during the said
period. The quantities of stores given in the tender are
approximate only.
3. The articles to be supplied
under this contract will be of the quality equal and answerable in
every respect to the specifications given in the list accompanying
with the tender and approved by the Director, Animal Husbandry
Punjab, Chandigarh,. The contractor shall be responsible for all
complaints as regard the quality. In case of dispute regarding
quality of articles the decision of the Director, Animal Husbandry
Punjab, Chandigarh, will be final and binding on the Contractor. It
will be open to the DAH, Punjab, to send samples submitted by the
Tenderer/contractor to any laboratory for chemical analysis and the
cost thereof will be borne by the tenderes/contractor.
4. The Director, Animal Husbandry
Punjab, Chandigarh, may by notice in writing call upon the
Contractor to supply additional articles to serve as sample and
upon such notice in writing the Contractor shall at his own cost be
bound to supply samples. Such additional samples being in all
respect of the same quality as the sample supplied first.
5. The contractor will be responsible
for damage or loss in transit and replace good broken or lost within
10 days from the date of notice thereof.
6. Unless when specially ordered
otherwise in the order accompanying the indent all goods must be
despatched within 14 days of the receipt of indent by the
Contractor.
7. Conditions as to time for
performance whether laid down herein or in any indent shall be
always regarded as the essence of the contract.
8. The panel of officers appointed by
the Director, Animal Husbandry Punjab, Chandigarh, shall have
the power to inspect the stores before, during or after manufacture,
collection, dispatch, transit or arrival and to reject the same or
any part or portion after the written approval of Director, Animal
Husbandry Punjab, Chandigarh, if he or they be not satisfied that
the same is equal or according to the sample submitted by the
Contractor. The Contractor shall not charge or be paid for supplies
rejected as above and such supplies shall be removed by the
Contractor at once and at his expense. He shall neither claim nor be
entitled to payment for any damage that rejected supplies may suffer
from any harm whatsoever incidental to a full and proper examination
and any test of such supplies. Government shall be under no
liability whatever for rejected supplies and the same will be at
the Contractor’s risk. Rejected supplies shall be removed
by the Contractor within 10 days after notice has been issued
to him of such rejection and failing such removed/
rejected goods will be at Contractor’s risk and Director, Animal
Husbandry Punjab, Chandigarh may charge the Contractor rent
for the space occupied by such rejected goods.
9. The contractor shall provide
without any extra charge all materials, tools, labour and assistance
of every kind which the aforesaid officer may consider necessary for
any test or examination which may be required to be made on the
contractor’s premises and shall pay all cost thereon. In the
case of stores inspected at maker’s premises, the maker shall
provide all facilities including testing appliances, for making
necessary test other than special test or independent
test. Failing the facilities at his own premises for making these
tests, the contractor shall bear the cost of carrying out tests
elsewhere. The contractor shall also provide and deliver
free of charge at such place as the aforesaid officer may direct
such materials as he may require for tests by chemical analysis or
independent testing machine. If, for the purpose of determining the
quality of stores the aforesaid officer finds it necessary to have
the stores tested at the test house or laboratory, expenses
incidental to the test shall be borne by the contractor. On the
failure of the contractor to pay the expenses within ten days of
the receipt of intimation in this behalf from the Inspecting
Officer, shall have the right to deduct the amount from the
security deposited by the contractor and if the amount so deducted
is not deposited within 10 days, the Director, Animal Husbandry
Punjab, Chandigarh, may treat the default as a breach of the
agreement and proceed under clause (I) of the agreement
without further notice. Further the aforesaid officer shall have the
right to put all articles of materials to such tests as he may think
proper for the purpose of ascertaining whether the same or in
accordance with the specifications or sealed sample mentioned in the
tender and to cut on out off/or destroy a portion not exceeding 2
percent from each delivery for such purpose the quantity so
cut out or off and/or destroyed as aforesaid shall be replaced by
the contractor free of charge.
10. Packing cases
containers, gunny packages, etc. which may be used for purposes of
packing and which are
delivered with stores will not be returned and paid for unless
specially stipulated and then at
contractor’s expenses.
11. Unless
otherwise specified in a requisition bills, for the whole of the
goods referred to in each indent in triplicate, will be prepared and
submitted by the contractor to the consignee for direct
payment under intimation to the Director, Animal Husbandry Punjab,
Chandigarh. The balance full amount as the case may be, will be paid
on receipt of stores in good condition after their verification as
regards specification etc.
Should the payment of any bill
be not made within three months from the date of its submission, the
party to whom the bill was forwarded should be addressed first.
Failing satisfaction, the matter should be reported to the Director,
Animal Husbandry Punjab, Chandigarh. All such complaints should
give :-
i)
The number and date of the requisition.
ii)
The designation of the requisition officer.
iii)
The designation and address of the officer to whom the bill
was sent by mentioned in (iv) above.
iv)
Full reference to reminders if issued.
12.(i) With every dispatch of goods of material under this
contract invoices, in triplicate, will be
prepared by the Contractor. Invoices, in duplicate, are to be sent
by the contractor to the Indenting
Officer the duplicate to be returned by Indenting
Officer with the quantities or number
received duly noted thereon and the third
copy to be sent by the Contractor
to the Director, Animal Husbandry Punjab,
Chandigarh, as record in his office.
(ii) Railways Receipt will be forwarded to the consignee
immediately after dispatch of stores,Should any demurrage charges be
incurred owing to delay on the part of the contractor in forwarding
the railway receipt the amount of such charges will be deducted from
the bill.
(iii) The Contractor shall dispatch material ‘Freight paid’
in all cases where there is for destination.
In the event of their failure to do so a penalty of 5 percent will
be charged on the amount paid as
freight by Indenting Officer on their behalf.
(iv) The Contractor will send to the Director, Animal
Husbandry Punjab, Chandigarh, Quarterly statement of the goods
supplied under this arrangement in the following form :
Name of Office |
Indent No. |
Name of articles |
Quantity of No. supplied and to whom supplied and where
|
Value of supplies |
Remarks |
1 |
2 |
3 |
4 |
5 |
6 |
(v) All dispatches by the rail will be made at railway risk
at the expenses of the Indentor (except by firm who have
quoted rates F.O.R. any place in the Punjab) unless the
Indentor give instructions to dispatch at owner’s risk in which case
all responsibility for loss in transit will be with the
Indentor.
This is subject to the condition that the
material are securely packed by the suppliers in sound containers
and the consignment is accepted by the carriers without any adverse
remarks as to the packing or the conditions of the containers. In
case of any adverse remarks, the responsibility with the losses in
transit will rest with the suppliers.
Subject to those conditions the contractor will not be entitled
to charge or by paid for supplies broken. Lost or damaged in
transit. The Director, Animal Husbandry Punjab, Chandigarh, will be
the authority to determine whether or not the breakage, loss or
damage was caused through the contractors negligence and the
decision of the Director, Animal Husbandry Punjab, Chandigarh, or
some other officer/acting in his behalf shall be a final and
conclusive against the contract. Such rejected supplied shall be
the contractor at his own expenses.
(vi)
If during the currency of the contract the specification of article
or articles to be supplied there under be
changed the contractor shall continue to comply with
demands for the supply of the said articles in accordance with the
new specification at a rate to be mutually agreed to in writing at
the time of such change and in default of such agreement
the contract in so far as it relates to the said article or articles
under respect of which no agreement has been arrived
at, shall terminate but no such change shall affect the
supply of any other articles under the contract or entitle the
contractor to any compensations.
13. In the
event of withdrawal or discontinuance of any articles or articles
and consequent ceasing of or reduction in demand the contractor
shall not be entitled to any compensation. Government will,
however make all reasonable endeavors to give warning of any
impending complete withdrawal or of any reduction
seriously affecting quantities likely to be required under contract.
14.
TO BE SUBMITTED BY EXISTING CLAUSE 14.
The time for and date of delivery or dispatch
stipulated in a supply order shall be deemed to be the essence of
the contract and should the contractor fail to deliver on dispatch
any consignment within the period prescribed or such delivery or
dispatch, stipulated in the supply order, the delayed consignment
will be subject to 2 percent penalty per consignment per month
recoverable on the value of the stores supplied. In case of non
payment by the Contractor recovery will be made from his bill or
amount or earnest money or security deposited with the Director,
Animal Husbandry Punjab, Chandigarh, provided also that:-
a) No
recovery of penalty will be made if the delayed supplies are
accepted by extending the delivery period either Indenting Officer
or the Director, Animal Husbandry Punjab, Chandigarh.
b) The Indenting
Officer will allow extension up to two weeks on the request of the
supplier by recording in writing that the exceptional circumstances
were beyond the control of the supplier and there were no loss to
Government, but where the delay on the part of the supplier is more
than two weeks the matter for extension of delivery period will be
referred by the Indenting Officer to the Director, Animal Husbandry,
Punjab with a certificate that there are genuine reasons for delay
on the part of the supplier and that no loss will result to the
Government in case extension in delivery period is allowed. The case
will be decided ion merit. The extension will be allowed by the
Director, Animal Husbandry, Punjab on the certificate of Indenting
Officer in each individual purchase case exceeding two weeks but
upto eight weeks within the financial powers delegated to him for
the purchase of store. In all other cases exceeding his financial
powers and period of exceeding eight weeks the extension will be
allowed by the Director Animal Husbandry Punjab upto 24 weeks and up
to any financial limit irrespective of purchase power delegate to
him, No further extension will be allowed.
c) On the
failure of the supplier to make supply within the extended period on
receipt of such information in the office of the Director, Animal
Husbandry Punjab, Chandigarh, , risk purchase at the cost of
supplier will be made by the Director, Animal Husbandry Punjab,
Chandigarh. The differences of excess cost thus incurred will be
recovered from the supplier in a suitable manner and even from his
pending bills, earnest money or security whichever is available
This procedure will be adopted after sending registered notice to
the supplier to supply store within 15 days.
15. The
contractor acknowledge that he has made himself fully acquainted
with all the conditions and circumstances under which the supplier
required under the contract will have to be made or furnish and with
all the terms, clauses, conditions, specifications and other details
of the contract and the contractor shall not plead ignorance of any
of those as excuse in case of complaint against or on rejection of
supplies tendered by him or with a view either to asking for
enhancement of any rates agreed to in the contract or to evading any
of his obligations under the contract.
16.
No payment will be made in advance for any supplies under this
contract.
17.
i)The contractor shall not :-
a) assign or
sublet the contract without written approval of the officer
sanctioning the contract.
b) Disclose
details of the conditions governing this contract to unauthorized
persons (Indenting against this contract is permissible only for the
bonafide use of Govt. departments and quasi public and not for
private parties or for the private use of the Government Officer.
(ii) In the event of the Contractor failing duly
and properly to fulfill or committing breach of any of the terms and
conditions of this contract or repeatedly supplying goods liable to
rejection hereunder or failing, declining neglecting or delaying to
comply with any demand i.e. requisition or otherwise not executing
the same in accordance with the terms of this contract or if the
contractor or his agents or servants being guilty of fraud in
respect of the contract or any other contract entered into by the
Contractor of any of his partners or representatives there of with
Government directing, giving promising or offering any bribes,
gratuity, gift, loan, perquisite reward or advantage pecuniary or
otherwise to any person in the employment of Government in any way
relating to such officer or person or persons office of employment
or if the contractor or any of his partners become insolvent or
apply for relief as insolvent debtor or commence any insolvency
proceeding or make any compositions with his/her creditors or
attempts to do so then without prejudice to Government rights and
remodels otherwise Government shall be entitled to terminate this
contract forth with and to blacklist the contractor and purchase or
procure or arrange from Governments stock or otherwise at the
contractors risk and at the absolute discretion of the Director,
Animal Husbandry Punjab, Chandigarh as regards the manner place or
time of such purchases, such supplies as have not been supplied or
have been rejected under this agreement or are required subsequently
by Government there under and in cases where issues in replacement
are made from Government’s stocks or supplies the cost and of value
of such stocks supplies together with all incidental charges of
expenses shall be recoverable from the contractor on demand and the
contractor shall not be entitled to benefit from any profit which
may thus accrue to Government.
The termination of this contract in whole or part
under these conditions shall not be affected by the acceptance,
meanwhile or subsequently, supplies of accepted or made at any
station whether in ignorance of the termination or otherwise.
18. If any question, difference or objection what so
ever shall arise in any way connected with or arising out of this
instrument or the meaning or operation of any part thereof or the
rights, duties or liabilities of either party then save in so far as
the decision of any such matter is herein before provided for and
has been so decided every such matter including whether its
decision has been otherwise provided for and/or whether it has
finally decided accordingly or whether the contract should be
terminated or has been rightly termination in whole or part and as
regards the rights and obligations of the parties as the result of
such termination shall be referred for arbitration to any officer
appointed by the Punjab Government acting as such at the time of
reference and his decision shall be final and binding and where the
matter involves and a claim the amount if any awarded in such
arbitration shall be recoverable in respect of the matter so
referred.
19. If the price of a contracted articles is controlled by
the Government, the payment will in no case be made at higher rate
than the controlled rate.
In witness thereof the parties have unto set their hands on the
dates indicated below :
1. ( In the case of a firm)
Signed by the above named firm of ………………………………………………………..
Through…………………………………………………partner of the firm.
Date _________
Signature
2. (In the case of company )
The seal of the………………………………company Ltd., was affixed by virtue of
the resolution of the Board No.__________ dated________ the _____
day of _______ 2014
Seal
Signature
1.
(In either case)
In the presence of
(i) Signature
Address
Description
(ii) Signature
Address
Description
Signed by…………………………….
Date
Signature of…………
On behalf of the Governor of Punjab(India)
REGULAR FORM OF
SECURITY DEPOSITS PLEDGED TO THE DIRECTOR, ANIMAL HUSBANDRY PUNJAB,
CHANDIGARH.
1. National Saving Certificates.
2. Postal Saving Bank’s Pass Book.
3. State Bank’s Call Deposit receipt or fixed
Deposit receipt.
4.
Deposits receipts mentioned in item No.3 tendered by any scheduled
bank are also accepted provided that these are countersigned by the
National Bank of India, whereby the State Bank of India undertakes
full responsibility to this department, in case of default. The
above deposit can also be accepted if these are countersigned by the
Reserve Bank of India against requisite security furnished by the
scheduled bank concerned to the Reserve Bank of India and the
Reserve Bank of India advises this department that the deposit
receipt may be accepted.
5. Government
Treasury (Challan)
The contractor/seller hereby declare that the goods/stores articles
sold to the buyer under this contract shall be of the best quality
(and workmanship) and shall be strictly in accordance with the
specification and particular contained/mentioned in the clause
______ hereof and the contractor/seller hereby guarantees that the
said goods/stocks/articles would continue to conform to the
description and quality aforesaid for a period of ______ days/months
from the date of delivery of the said goods/stores/articles to the
purchaser and that not withstanding the fact that the purchaser
(Inspector) may have inspected and/or approved the
goods/stores/articles if during the aforesaid period of
_______days/months the said goods/stores/articles be discovered not
to conform to the description and quality aforesaid or have
deteriorated and the decision of the purchase in that behalf will be
final and conclusive) the purchaser will be entitled to reject the
said good/stores/articles or such portion thereof as may be
discovered not to confirm to the said description and quality. On
such rejection the goods/articles/stores will be at the seller’s
risk and all the provisions herein contained relating to rejection
of goods etc. shall apply. The contractor/seller shall if so call
upon to do, replace the goods etc. or such portion thereof is as
rejected by the purchaser such damages as may rise by reason of the
breach of the condition herein contained. Nothing herein contained
shall prejudice any other right of the purchaser in that behalf
under this contract otherwise.