SHORT
TERM NOTICE INVITING e-TENDERS
etender.punjabgovt.gov.in
Directorate, Animal Husbandry, Punjab 17-Bays
Building,Sector-17,Chandigarh.
Short term e-Tender/Notice -5/2015-16
The Department of Animal
Husbandry, Punjab 17-Bays Building, Sector-17,Chandigarh, invites
Short term e- tender on Double bid system for following items as
per terms and conditions detailed below:-
Sr.No |
Name
of Item |
Quantity |
1 |
TMR
(Total Mixed Ration) Wagon |
One |
2 |
Dairy
Fan |
40
Nos. |
3 |
Tractor ( 70 to 75 HP) |
One |
4 |
Cow
Brush |
10 Nos. |
5 |
Hydraulic Trolley 12 X 6 x 2 |
One |
6 |
Field Mower- Flail Type |
One |
1.
Short term e-Tenders are invited for the supply of the
machinery/equipment and other items listed from 1 to 6 for the
department through the e-tendering process of Govt. of Punjab. For
additional details such as items specifications, important dates etc
visit the website: etender.punjabgovt.gov.in.Tender form,
specifications, terms and condition can be obtained from this
website on payment of Rs. 20/-(online payment) as per e-tendering
procedure.
2. The
tender will be in double bid system i.e. Technical/Pre-qualification
Bids and Financial/Commercial Bids .The Technical Bid should contain
comprehensive technical details of the equipment
(Brochure/Catalogue), profile of the manufacturer/supplier, main
current clients, experience, tentative delivery period.
Financial/Commercial Bids should contain the price (inclusive sales
tax/VAT), terms and conditions. Technical Bids would be opened first
and Commercial Bids will be opened subsequently of only those
tenders who qualify in the Technical Bids. Incomplete/conditional
Tenders not received as per e-tendering procedure will be out
rightly rejected.
3. The
Short term e-tenders should be submitted online till 10-08-2015 upto
5:00 pm and the same will be opened on 11-08-2015 at
11:00 am.
4. The
Short term e-tender must be accompanied with earnest money amounting
Rs. 500/- (online payment) as per e-tendering procedure.
5.
Demonstration of equipment in full function mode, where ever
indicated is compulsory for the technical evaluation of the
tender.
6.
Tenderers are also required to submit a hard copy of the technical
bids of this tender on or before the closing date 10-08-2015,
upto 5:00 pm at the office of Directorate, Animal Husbandry, Punjab
17-Bays Building, Sector-17, Chandigarh.
7.The
undersigned reserves the right to accept or reject one or all
offers/tenders and holds the discretion to increase/decrease the
quantity of any or all the items.
8.
Successful tenderers will have to submit a Security deposit of 10 %
of the ordered value within the stipulated period of time after
issuance of orders.
9. For
participating in the above e-tender, the tenderers/bidders shall
have to get themselves registered with
http://etender.punjabgovt.gov.in
and get user ID & password. Bidders who have not registered with
e-procurement portal need to get registered by paying the requisite
registration fee for e-tender participation and obtain Class 3
Digital Signature Certificate (DSC) which are mandatory to
participate in the e-tendering process. For any
clarification/difficulty regarding e-tendering Process please
contact on helpdesk numbers 09257209340, 08054628821, 0172-3934667.
10.
Tenderers/bidders are also required to pay tender processing charges
of Rs. 2,280/- or an estimated amount as per tender which are to
be deposited. (This tender processing fee/charges are other than
the firm registration amount for Digital Signature Certificate DSC).
11.
Short term e- Tender details can also be obtained from the
Departmental website www.husbandrypunjab.org.
FAX No:
0172-2701832
Director Animal Husbandry,
Telephone
No.
0172-2701324
Punjab, Chandigarh.
Website
www.husbandrypunjab.org
Tendering Procedure.
It will be a two stage tendering. The
technical tenders and financial/commercial tenders will have to
be submitted AS PER E -TENDERING PROCEDURE.
The Technical Bids should contained
detail information on the following: -
-
Nature of Ownership.
-
Composition of the Firm.
-
Bankers Name & Address.
-
Annual Turnover of last three years.
-
C.S.T/S.T No./Vat No.
-
PAN/TAN No.
-
Tax clearance.
-
Whether Manufacturer/Sole Selling
Agent/Distributor/Authorized Dealer.
-
Experience in line.
-
Capability/Capacity to service the requirement.
-
Details of relevant infrastructure.
-
Arrangements of after sale service.
-
List of Clients.
-
Quality Assurance/Monitoring system followed.
Certificates where needed should be attached
duly attested.
Financial/Commercial Bids.
Financial Bid should contain the price
quoted per unit. The following information should be clearly given
in the Financial Bid:-
-
Price per Unit.
-
Place of Delivery.
-
Status of Taxation/Duties etc.
-
Lead time/Delivery Period.
-
Packing & forwarding.
-
Mode of Transportation.
-
Payment condition.
-
Warranty/Guarantee.
-
Validity of Offer.
-
Acceptance of Terms of N.I.T.
-
Details of Earnest money attached.
Financial Bids will be opened only of those
tenderers, who qualify and are found suitable during the processing
of Technical Bids.
TERMS AND
CONDITIONS
1.
Tender shall be accepted only from manufacturers/authorized
dealers.
2.
Rates should be quoted in Indian Rupees only, FOR anywhere in
Punjab/Chandigarh.
3.
All applicable taxes should be included in the quote.
4.
Brochure/leaflets/catalogues for equipments should be
submitted alongwith tender.
5.
Trouble free performance of the equipment for a minimum
period of two years from date of commissioning should be guaranteed
. Any defect intimated should be attended to and rectified
immediately after receipt of such communication within guarantee
period. The guarantee shall include cost of spares and labour.
6.
The supplier should give an undertaking that they will be
responsible to carry out the preventive maintenance and to repair
the equipment during guarantee and post guarantee period.
7.
The product offered should be supported with AMC for next
three years on expiry of the guarantee period. Full details of
after sale service offered during the post guarantee period should
be furnished alongwith tender specified.
8.
Information of actual users of the equipment in India
supported with evidences and performances should be furnished
alongwith tender.
9.
If required the working of the equipment must be demonstrated
in any place to be specified by the supplier.
10.
The supplier shall train to the satisfaction of the purchaser
one or two technicians at site/factory for operating, servicing and
undertaking minor repairs without extra cost.
Supplier will have to deposit 10% value of
the total price of the items in the form of Demand Draft/FDR payable
at Chandigarh in the name of Director, Animal Husbandry, Punjab,
Chandigarh within 10 days of receipt of supply order as security
money.
ANNEXURE II
Price Rs.20/-
INSTRUCTIONS TO TENDERERS
1. Quotations
must be enclosed in a properly sealed envelope addressed to the
Director, Animal Husbandry Punjab, Chandigarh, by designation and
not by name. The quotations must be super scribed Quotation for
the supply of Short term e-tender Notice No. 5/2015-16 for the
Supply of Items for installation and commissioning at under
construction Modern cattle breeding farm, Rauni, Pataila during the
year 2015-16 as called for in tender notice, dated 25-07-2015. The
quotations must reach the O/o Director, Animal Husbandry, Punjab,
Chandigarh, before 10-08-2015 till 5.00 p.m on the date mentioned
in the tender notice.
2. In the event of the quotations, being
submitted by a firm it must be signed separately by each member
thereof, or in the event of the absence of any partner it must be
signed on his behalf by a person holding a power of attorney
authorizing him to do so or in the case of a company the quotations
should be executed in the manner laid down in the said companys
articles of Association. The signatures on the quotations should be
deemed to be authorized signatures.
3. All the columns of the quotations form
shall be duly , properly and exhaustively filled in. The rates and
units shall not be overwritten. Quotations shall always be both in
the figures and words. The words No quotations should be written
across any or all of the items in the Schedule for which a tenderer
does not wish to tender.
4. Any omission in filling the columns of
Units and rates shall altogether debar a quotation form being
considered.
5. All corrections must be signed by the
tenderers.
6. Samples must be sent of all items quoted
for each when specification or description are laid down. Such
samples must be sent fright paid or delivered free to the Director,
Animal Husbandry Punjab, Chandigarh. Each sample should bear a
sealed label marked with the tenderers name and address and
reference to the item number in the schedule. All instructions
regarding the sample specified in the notice should be compiled
with. All samples except those against accepted quotations must be
removed by the Supplier on a date to be specified by the Director,
Animal Husbandry Punjab, Chandigarh, failing which the samples will
become the property of Government and no claim, therefore will be
considered .Loss of samples or damage or wear and tear or injury by
testing exposure experiment etc shall be no ground for compensations
in any form.
7. A sum of (INR) Rs 500/- must be
deposited as earnest money in Bank pledged to the Director, Animal
Husbandry Punjab, Chandigarh, and the receipt must accompany the
tender form without which it will not be considered. The said amount
will be regarded as forfeitable to Government, if any successful
tenderer fails within the time fixed by the Director, Animal
Husbandry Punjab, Chandigarh, either to sign the contract on terms
contained in the invitation for tender, its tender form and
quotation form and condition of contract referred to in the
invitation of tenders, or to pay the additional security referred to
in the next clauses below:-
(1) National Saving Certificate.
(2) Postal Saving Banks Pass Book.
(3) State Banks Call Deposit Receipt or Fixed
Deposits
(4) Deposit receipts mentioned in item no. 3
tendered by any Schedule bank are also accepted:
provided these are countersigned by the
State Bank of India, whereby the State Bank of India undertakes full
responsibility to indemnify this department, in case of default. The
above deposits can also be accepted if these are countersigned by
the Reserve Bank of India against requisite security furnished by
the Scheduled Bank concerned to the reserve bank of India and the
reserve Bank of India advises this department that the Deposit
Receipt may be accepted.
(5) Government Treasury (Challan)
8. The
successful tenders may be required to deposit in addition as
security for the due performance of the contract an amount equal to
10 percent of the approximate value of the estimated supply.
9. The Director, Animal Husbandry Punjab,
Chandigarh, will have the right of rejection all or any of the
quotations, without assigning reasons.
10. No tender will be considered unless and
until all the documents are properly signed.
11. The quotations will be regarded as
constituting an offer or offers open to acceptance in whole or in
part or parts at the discretion of Director, Animal Husbandry
Punjab, Chandigarh, until the
12. In the event of tender being accepted the
quotations will be converted into a contract which will be governed
by the conditions in paras 3 to 7 read with these instructions.
Read and accepted
Signatures of
the Tenderers
I/We hereby quote to supply the goods
material specified in the under-written schedule in the manner in
which and within the time specified as set forth in the conditions
of contract as paras 3 to 7 at the rates given in the schedule
below. The conditions on paras 3 to 7 will be binding upon me/us in
the event of the acceptance of my /our tender.
I/We herewith enclose deposit receipt for a
sum of Rs
as security money and should I/We fail to execute an
agreement embodying the said conditions and deposit security as laid
down in the form within 10days of the acceptance of my/our tender.
I/We hereby agree that the above sum of security money shall be
forfeited to the Director, Animal Husbandry Punjab, Chandigarh,
SCHEDULE B
Conditions of
Contract
This contract is to last from
to
..but in the event of any breach of the agreement at
any time on the part of the Contractor, the Contract may be
terminated summarily by the Director, Animal Husbandry Punjab,
Chandigarh, without compensation to the Contractor.
Any change in the constitution of the firm
shall be notified forth-with by the contractor in writing to the
authority sanctioning the contract and such changes shall not
relieve any former member of the firm from any liability under the
contract.
No new partner/partners shall be accepted into
the firm by the contractor in respect of this contract unless
he/they agree to abide by all its items, conditions and deposit with
the officer sanctioning the contract a written agreement to this
effect. The contractors receipt or acknowledgement or that of any
partner subsequently accepted as above shall bind all of them and
will be as sufficient discharge for any of the purposes of the
contract.
2. The
contractor will supply nothing but genuine articles e.g
.described
in column 2 of schedule A from time to time in such quantities
as may be entered in the indents sent at the rates set
forth in column 3 of schedule A for use in
offices/institutions/departments under the Administrative control of
Government of the Punjab, as may be required by the indenting
officers. Mentioned in schedule C hereto annexed on behalf of the
Government requisition from officers, not mentioned in
schedule C hereto annexed should before compliance be sent
in original to the Director, Animal Husbandry Punjab,
Chandigarh, for instructions and the officer concerned
advised accordingly. No guarantees can be given as to the quantity
which will be ordered during this period. But the purchaser
undertakes to order from the contractor all stores as
detailed in the schedule A which he requires to purchase except that
he reserves to himself the right of placing the contract with
one or more contractors as he may think fit and in consideration
of this undertaking by Director, Animal Husbandry Punjab, Chandigarh,
the contractor binds himself not to revoke this contract
during the said period. The quantities of stores given in the tender
are approximate only.
3. The articles to be supplied
under this contract will be of the quality equal and answerable in
every respect to the specifications given in the list accompanying
with the tender and approved by the Director, Animal Husbandry
Punjab, Chandigarh,. The contractor shall be responsible for all
complaints as regard the quality. In case of dispute regarding
quality of articles the decision of the Director, Animal Husbandry
Punjab, Chandigarh, will be final and binding on the Contractor. It
will be open to the DAH, Punjab,to send samples submitted by the
Tenderer/contractor to any laboratory for chemical analysis and the
cost thereof will be borne by the tenderes/contractor.
4. The Director, Animal Husbandry
Punjab, Chandigarh, may by notice in writing call upon the
Contractor to supply additional articles to serve as sample and
upon such notice in writing the Contractor shall at his own cost be
bound to supply samples. Such additional samples being in all
respect of the same quality as the sample supplied first.
5. The contractor will be responsible
for damage or loss in transit and replace good broken or lost within
10 days from the date of notice thereof.
6. Unless when specially ordered
otherwise in the order accompanying the indent all goods must be
despatched within 14 days of the receipt of indent by the
Contractor.
7. Conditions as to time for
performance whether laid down herein or in any indent shall be
always regarded as the essence of the contract.
8. The panel of
officers appointed by the Director, Animal Husbandry Punjab,
Chandigarh, shall have the power to inspect the stores
before, during or after manufacture, collection, dispatch,
transit or arrival and to reject the same or any part
or portion after the written approval of
Director, Animal Husbandry Punjab, Chandigarh, if he or they be not
satisfied that the same is equal or according
to the sample submitted by the Contractor. The Contractor shall not
charge or be paid for supplies rejected
as above and such supplies shall be removed by the
Contractor at once and at his expense. He
shall neither claim nor be entitled to payment for
any damage that rejected supplies may suffer from any harm
whatsoever incidental to a full and proper examination
and any test of such supplies. Government shall be under no
liability whatever for rejected supplies and the same
will be at the Contractors risk. Rejected supplies
shall be removed by the Contractor within 10
days after notice has been issued to him of such
rejection and failing such removed/ rejected goods will be at
Contractors risk and Director, Animal Husbandry Punjab,
Chandigarh may charge the Contractor rent for the space
occupied by such rejected goods.
9. The
contractor shall provide without any extra charge all materials,
tools, labour and assistance of every kind which the
aforesaid officer may consider necessary for any test or
examination which may be required to be made on the contractors
premises and shall pay all cost thereon. In the case of stores
inspected at makers premises, the maker shall provide all
facilities including testing appliances, for making necessary test
other than special test or independent test. Failing the
facilities at his own premises for making these tests, the
contractor shall bear the cost of carrying out tests elsewhere. The
contractor shall also provide and deliver free of charge at
such place as the aforesaid officer may direct such
materials as he may require for tests by chemical analysis or
independent testing machine. If, for the purpose of
determining the quality of stores the aforesaid officer finds it
necessary to have the stores tested at the test house or
laboratory, expenses incidental to the test shall be
borne by the contractor. On the failure of the contractor to pay the
expenses within ten days of the receipt of intimation in
this behalf from the Inspecting Officer, shall have the right to
deduct the amount from the security deposited by the
contractor and if the amount so deducted is not deposited
within 10 days, the Director, Animal Husbandry Punjab,
Chandigarh, may treat the default as a breach of the agreement and
proceed under clause (I) of the agreement without further
notice. Further the aforesaid officer shall have the right to
put all articles of materials to such tests as he may
think proper for the purpose of ascertaining whether the same or in
accordance with the specifications or sealed sample
mentioned in the tender and to cut on out off/or destroy a portion
not exceeding 2 percent from each delivery for such purpose the
quantity so cut out or off and/or destroyed as aforesaid
shall be replaced by the contractor free of charge.
10. Packing cases
containers, gunny packages, etc. which may be used for purposes of
packing and which are delivered with stores
will not be returned and paid for unless specially
stipulated and then at contractors
expenses.
11. Unless otherwise specified in a
requisition bills, for the whole of the goods referred to in each
indent in triplicate, will be prepared and submitted by
the contractor to the consignee for direct
payment under intimation to the Director, Animal Husbandry Punjab,
Chandigarh. The balance full amount as the case may be,
will be paid on receipt of stores in good condition
after their verification as regards specification
etc.
Should
the payment of any bill be not made within three months from the
date of its submission, the party to whom the bill was forwarded
should be addressed first. Failing satisfaction, the matter should
be reported to the Director, Animal Husbandry Punjab, Chandigarh.
All such complaints should give :-
i)
The number and date of the requisition.
ii)
The designation of the requisition officer.
iii)
The designation and address of the officer to whom the bill
was sent by mentioned in (iv) above.
iv)
Full reference to reminders if issued.
12.(i) With every dispatch of goods of material under this
contract invoices, in triplicate, will be
prepared by the Contractor. Invoices, in duplicate, are to be sent
by the contractor to the Indenting
Officer the duplicate to be returned by Indenting Officer
with the quantities or number received duly noted thereon
and the third copy to be sent by the
Contractor to the Director, Animal Husbandry Punjab, Chandigarh, as
record in his office.
(ii) Railways Receipt will be forwarded to the consignee
immediately after dispatch of stores,Should any demurrage charges be
incurred owing to delay on the part of the contractor in forwarding
the railway receipt the amount of such charges will be deducted from
the bill.
(iii) The Contractor shall dispatch material Freight paid
in all cases where there is for destination. In the event of
their failure to do so a penalty of 5 percent will be charged
on the amount paid as freight by Indenting Officer on their behalf.
(iv) The Contractor will send to the Director, Animal
Husbandry Punjab, Chandigarh, Quarterly statement of the goods
supplied under this arrangement in the following form :
Name of Office |
Indent No. |
Name of articles |
Quantity of No. supplied and to whom supplied and where
|
Value of supplies |
Remarks |
1 |
2 |
3 |
4 |
5 |
6 |
(v) All dispatches by the rail will be made at railway risk
at the expenses of the Indentor (except by firm who have
quoted rates F.O.R. any place in the Punjab) unless the
Indentor give instructions to dispatch at owners risk in which case
all responsibility for loss in transit will be with the
Indentor.
This is subject to the condition that the material are
securely packed by the suppliers in sound containers and the
consignment is accepted by the carriers without any adverse remarks
as to the packing or the conditions of the containers. In case of
any adverse remarks, the responsibility with the losses in transit
will rest with the suppliers.
Subject to those conditions the contractor will not be entitled
to charge or by paid for supplies broken. Lost or damaged in
transit. The Director, Animal Husbandry Punjab, Chandigarh, will be
the authority to determine whether or not the breakage, loss or
damage was caused through the contractors negligence and the
decision of the Director, Animal Husbandry Punjab, Chandigarh, or
some other officer/acting in his behalf shall be a final and
conclusive against the contract. Such rejected supplied shall be
the contractor at his own expenses.
(vi) If during the currency of
the contract the specification of article or articles to be
supplied there under be changed
the contractor shall continue to comply with demands
for the supply of the said articles in accordance with the new
specification at a rate to be mutually agreed to in writing at
the time of such change and in default of such agreement
the contract in so far as it relates to the said article or articles
under respect of which no agreement has been arrived at,
shall terminate but no such change shall affect the
supply of any other articles under the contract or entitle the
contractor to any compensations.
13. In the event of withdrawal or
discontinuance of any articles or articles and consequent ceasing of
or reduction in demand the contractor shall not be entitled to any
compensation. Government will, however make all reasonable
endeavors to give warning of any impending complete withdrawal or of
any reduction seriously affecting quantities likely to be required
under contract.
14. TO BE SUBMITTED BY EXISTING
CLAUSE 14.
The time for and date of delivery or dispatch stipulated in a supply
order shall be deemed to be the essence of the contract and should
the contractor fail to deliver on dispatch any consignment within
the period prescribed or such delivery or dispatch, stipulated in
the supply order, the delayed consignment will be subject to 2
percent penalty per consignment per month recoverable on the value
of the stores supplied. In case of non payment by the Contractor
recovery will be made from his bill or amount or earnest money or
security deposited with the Director, Animal Husbandry Punjab,
Chandigarh, provided also that:-
a) No recovery of penalty will be
made if the delayed supplies are accepted by extending the delivery
period either Indenting Officer or the Director, Animal Husbandry
Punjab, Chandigarh.
b) The Indenting Officer will allow extension
up to two weeks on the request of the supplier by recording in
writing that the exceptional circumstances were beyond the control
of the supplier and there were no loss to Government, but where the
delay on the part of the supplier is more than two weeks the matter
for extension of delivery period will be referred by the Indenting
Officer to the Director, Animal Husbandry, Punjab with a certificate
that there are genuine reasons for delay on the part of the supplier
and that no loss will result to the Government in case extension in
delivery period is allowed. The case will be decided ion merit. The
extension will be allowed by the Director, Animal Husbandry, Punjab
on the certificate of Indenting Officer in each individual purchase
case exceeding two weeks but upto eight weeks within the financial
powers delegated to him for the purchase of store. In all other
cases exceeding his financial powers and period of exceeding eight
weeks the extension will be allowed by the Director Animal Husbandry
Punjab upto 24 weeks and up to any financial limit irrespective of
purchase power delegate to him, No further extension will be
allowed.
c) On the failure of the supplier to
make supply within the extended period on receipt of such
information in the office of the Director, Animal Husbandry Punjab,
Chandigarh, , risk purchase at the cost of supplier will be made by
the Director, Animal Husbandry Punjab, Chandigarh. The differences
of excess cost thus incurred will be recovered from the supplier in
a suitable manner and even from his pending bills, earnest money or
security whichever is available This procedure will be adopted
after sending registered notice to the supplier to supply store
within 15 days.
15.The contractor acknowledge that he has made
himself fully acquainted with all the conditions and circumstances
under which the supplier required under the contract will have to be
made or furnish and with all the terms, clauses, conditions,
specifications and other details of the contract and the contractor
shall not plead ignorance of any of those as excuse in case of
complaint against or on rejection of supplies tendered by him or
with a view either to asking for enhancement of any rates agreed to
in the contract or to evading any of his obligations under the
contract.
16. No payment will be made in
advance for any supplies under this contract.
17. i)The contractor shall not :-
a) assign or sublet the contract without
written approval of the officer sanctioning the contract.
b) Disclose details of the conditions
governing this contract to unauthorized persons (Indenting against
this contract is permissible only for the bonafide use of Govt.
departments and quasi public and not for private parties or for the
private use of the Government Officer.
(ii) In the event of the
Contractor failing duly and properly to fulfill or committing breach
of any of the terms and conditions of this contract or repeatedly
supplying goods liable to rejection hereunder or failing, declining
neglecting or delaying to comply with any demand i.e. requisition or
otherwise not executing the same in accordance with the terms of
this contract or if the contractor or his agents or servants being
guilty of fraud in respect of the contract or any other contract
entered into by the Contractor of any of his partners or
representatives there of with Government directing, giving promising
or offering any bribes, gratuity, gift, loan, perquisite reward or
advantage pecuniary or otherwise to any person in the employment of
Government in any way relating to such officer or person or persons
office of employment or if the contractor or any of his partners
become insolvent or apply for relief as insolvent debtor or commence
any insolvency proceeding or make any compositions with his/her
creditors or attempts to do so then without prejudice to Government
rights and remodels otherwise Government shall be entitled to
terminate this contract forth with and to blacklist the contractor
and purchase or procure or arrange from Governments stock or
otherwise at the contractors risk and at the absolute discretion of
the Director, Animal Husbandry Punjab, Chandigarh as regards the
manner place or time of such purchases, such supplies as have not
been supplied or have been rejected under this agreement or are
required subsequently by Government there under and in cases where
issues in replacement are made from Governments stocks or supplies
the cost and of value of such stocks supplies together with all
incidental charges of expenses shall be recoverable from the
contractor on demand and the contractor shall not be entitled to
benefit from any profit which may thus accrue to Government.
The termination of this contract in whole or part under these
conditions shall not be affected by the acceptance, meanwhile or
subsequently, supplies of accepted or made at any station whether in
ignorance of the termination or otherwise.
18. If any question, difference or objection what so
ever shall arise in any way connected with or arising out of this
instrument or the meaning or operation of any part thereof or the
rights, duties or liabilities of either party then save in so far as
the decision of any such matter is herein before provided for and
has been so decided every such matter including whether its
decision has been otherwise provided for and/or whether it has
finally decided accordingly or whether the contract should be
terminated or has been rightly termination in whole or part and as
regards the rights and obligations of the parties as the result of
such termination shall be referred for arbitration to any officer
appointed by the Punjab Government acting as such at the time of
reference and his decision shall be final and binding and where the
matter involves and a claim the amount if any awarded in such
arbitration shall be recoverable in respect of the matter so
referred.
19.
If the price of a contracted articles is controlled by the
Government, the payment will in no case be made at higher rate than
the controlled rate.
In witness thereof the parties have unto set their hands on the
dates indicated below :
1. ( In the case of a firm)
Signed by the above named firm of
..
Through
partner of the firm.
Date _________
Signature
2. (In the case of company )
The seal of the
company Ltd., was affixed by virtue of
the resolution of the Board No.__________ dated________ the _____
day of _______ 2010
Seal
Signature
1.
(In either case)
In the presence of
(i) Signature
Address
Description
(ii) Signature
Address
Description
Signed by
.
Date
Signature of
On behalf of the Governor of Punjab(India)
REGULAR FORM OF SECURITY DEPOSITS PLEDGED TO
THE DIRECTOR, ANIMAL HUSBANDRY PUNJAB, CHANDIGARH.
1. National Saving
Certificates.
2. Postal Saving Banks Pass
Book.
3. State Banks Call Deposit receipt
or fixed Deposit receipt.
4. Deposits receipts mentioned in
item No.3 tendered by any scheduled bank are also accepted provided
that these are countersigned by the National Bank of India, whereby
the State Bank of India undertakes full responsibility to this
department, in case of default. The above deposit can also be
accepted if these are countersigned by the Reserve Bank of India
against requisite security furnished by the scheduled bank concerned
to the Reserve Bank of India and the Reserve Bank of India advises
this department that the deposit receipt may be accepted.
5. Government Treasury (Challan)
The
contractor/seller hereby declare that the goods/stores articles sold
to the buyer under this
contract shall be of the best quality (and workmanship) and shall be
strictly in accordance with the specification and particular
contained/mentioned in the clause ______ hereof and the
contractor/seller hereby guarantees that the said
goods/stocks/articles would continue to conform to the description
and quality aforesaid for a period of ______ days/months from the
date of delivery of the said goods/stores/articles to the purchaser
and that not withstanding the fact that the purchaser (Inspector)
may have inspected and/or approved the goods/stores/articles if
during the aforesaid period of _______days/months the said
goods/stores/articles be discovered not to conform to the
description and quality aforesaid or have deteriorated and the
decision of the purchase in that behalf will be final and
conclusive) the purchaser will be entitled to reject the said
good/stores/articles or such portion thereof as may be discovered
not to confirm to the said description and quality. On such
rejection the goods/articles/stores will be at the sellers risk and
all the provisions herein contained relating to rejection of goods
etc. shall apply. The contractor/seller shall if so call upon to
do, replace the goods etc. or such portion thereof is as rejected by
the purchaser such damages as may rise by reason of the breach of
the condition herein contained. Nothing herein contained shall
prejudice any other right of the purchaser in that behalf under this
contract otherwise.
Detailed
specifications for Short term e-tender notice-5/2015-16
Item No. 1
TMR (Total Mixed Ration) Wagon
(one)
One complete wagon capable of mixing the
ration consisting of various feed stuffs, fodder crops, hay, silage,
feed concentrate etc available in Punjab. Wagon should have
capability of ration dispensing directly to the feed mangers in
cattle sheds. It should have mechanism for PTO drivability and wheel
structure for towing with the tractor.
Capacity 7 to 10 cubic meter
Height Extreme height of equipment should
not be more than 9feet 6 inches.
Width Max. width should not be more than 9
feet
PTO Capable of operating at Power Take Off
(PTO) 540 rpm
Material should be made up of high strength
material, suitably corrosion protected with higher standards of
workman ship. There should be dispensing window on one side of the
equipment. Gears and shafts/ other drives of the equipment should be
smooth in functioning and provisioned for lubrication.
Safety The equipment and functioning /
operation should be safe for the operator, animals and with minimal
wastage of feed stuffs.
Feed Programs There should be inbuilt feed
programs incorporating different feed stuffs and formulations
Weighing There should be inbuilt system for
accurate measurement of ingredients and their recording in feed
programs.
Mixing Quality Uniform , homogenous mixture
should be the output of the equipment.
Note All the accessories required for the
successful installation and commissioning of the equipment should be
made part of standard equipment.
Training for the successful running of the
equipment should be provided by the supplying firm .
Original catalog and specification sheet
should be submitted along with the tender application.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last two years. The points of presence with
contact details are required to be submitted along with the
technical bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully
installed at least 2 nos similar systems anywhere in India. Latest
satisfactory performance certificate should be furnished with
tender documents
Authorized dealers participating in the tender are required to
provide letter of authorization from the parent company fulfilling
the eligibility criteria detailed above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item No.2 Dairy
Fan
(40 Nos.)
Fans should be capable of ventilating
entire dairy cow housing facility consisting of 3 sheds of 200 feet
length. Single fan should be able to have effect in an area of
minimum 35 feet. Fans can be installed easily, having low noise
level, high durability and minimum maintenance.
Propellar diameter : minimum 1250 mm
Voltage/ Frequency: 3x400 V / 50Hz
Amperage: 2.0 Amp
Power Consumption: 0.75 kW
Motor Protection Class: IP 55
Noise Level: 68 dB (A) 5m
Fan Speed: 439 rpm
Max Capacity at 0 Pa: 34000 m3/h
Specific Efficiency: 39.1 m3/h/W
Weight should not be more than 50 Kg
The firm should have installed similar
equipment minimum at 2 locations.
Original catalog and specification
sheet should be submitted along with the tender application.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last two years. The points of presence with
contact details are required to be submitted along with the
technical bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully installed at least 2
nos similar systems anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
Authorized dealers participating in the
tender are required to provide letter of authorization from the
parent company fulfilling the eligibility criteria detailed above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item No.3-Tractor 70-75 HP
(One)
Functional Requirements
For operating Front end loader and various
farm machines like TMR Wagon, fodder harvesters, mixers, ploughs,
harrows, trailers etc
Design Requirements
Tractor to be pneumatic tyre driven.
Rear wheel drive arrangement.
With water cooled diesel engine having strong
and sturdy clutch,Creaper graded gear box, diffential, axles etc as
per latest standards.
Adjustable track width.
With differential lock arrangement.
Suitable PTO for 540 RPM, 6 Spline machines.
(As an alternative 1000 RPM PTO may be
offered)
Category II three point linkage.
Dual clutch arrangement for PTO driven
machines.
Independent PTO shaft arrangement.
Independent hydraulics drive.
One single acting hydraulic valve and one
double acting valve to be provided.
Draft control, position control and mixed
control arrangement.
With Swinging draw bar.
Adjustable height trailer hitch.
With front and rear wheel weights.
Mechanical or hydraulic brakes.
Self startarrangement with DC Battery & high
torque DC motor.
12 to 24 volts electrical, with front & rear
lights
Complete in all respects; ready to use version
as per latest RTO rules and regulations.
Specific fuel consumption to be indicated in
the offer.
Anti corrosive paint for enhanced life.
Power steering to be quoted separately as an
option.
Spare parts requirement for first 2000 hours
of normal operation to be indicated in the offer.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last two years. The points of presence with
contact details are required to be submitted along with the
technical bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully installed at least 2
nos similar systems anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
Authorized dealers participating in the
tender are required to provide letter of authorization from the
parent company fulfilling the eligibility criteria detailed above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item No.4 Cow
brush
( 10 Nos. )
The diagonal / vertical design of the cow
brush, should be capable of cleaning both the cows back and down
the sides, and the stationary rotation ensuring greater backstop.
The equipment should be easy to be installed in cattle housing.
Material of brush should be of good quality. Bruch should come in
action automatically with the touch of cow.
Voltage/ Frequency: 230 V / 50Hz
Motor not more than 0.40 KW
Rotation : motor 1400rpm
Rotation : Brush 35 rpm
Brush dia upto 500mm
Weight not more than 85 Kg
The firm should have installed similar
equipment minimum at 2 locations.
Original catalog and specification
sheet should be submitted along with the tender application.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last two years. The points of presence with
contact details are required to be submitted along with the
technical bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully installed at least 2
nos similar systems anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
Authorized dealers participating in the
tender are required to provide letter of authorization from the
parent company fulfilling the eligibility criteria detailed above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.
Item No.5 -
Hydraulic Trolley 12x6x2
(One)
Functional
Requirement:
Suitable for supply of
Green/ Dry fodder from field to farm to the animals
Design Requirement:
Chassis channel ............ .250 x75mm
Floor sheet. ................... .6 mm
Side sheet. .................... . 3 mm
Angle. ....................... 50 x 6 mm
Battle channel.................. 100 x 50 mm
Hydro jack....................... 3 stage
Axle. ........................ .100 x 100 mm
Rim. ...................... .2 (single tyre)
Tyre............................. .1000 x 20 (Brand New)
Bid. ......................... 2 ft ready
Item No.6 -
Field Mower - Flail type
(One)
Functional Requirements
For harvesting chopping & direct loading of
fodder crops like oat, sorghum, berseem, alfalfa, cow pea, rice
straw stubble etc
Design Requirements
Tractor driven machine trailed / semi
mounted on 50 to 75 hptractor.
Cutting width to be 1500 mm minimum
Harvesting, chopping and loading fodder
crops like oat, sorghum, maize and residues (rice straw stubble) etc
into trailers in single action.
Flail type cutting mechanism with
dynamically balanced rotor & blades.
Swinging knives to be duly hardened for dry
and green crops.
Single chop or double chop arrangement.
Suitable for 540 RPM PTO shaft having 6
splines.
Matching to category II three point linkage&
draw bar.
Strong and study chassis, body, gearbox,
drives and tyresetc as per need.
Hydraulic depth control & hydraulic chute
control to be provided.
With wide angle PTO shaft having slip clutch
or shear bolt protection to be supplied.
With top quality corrosion resistant painting.
Complete in all respects; ready to use version
with PTO drive shaft.
Spares for 1000 acres harvesting to be
supplied.
After sales service
The supplying firm should have well
established service, repair & maintenance network in India and
Punjab with dedicated service engineers and this service back up
should be in place since last two years. The points of presence with
contact details are required to be submitted along with the
technical bids.
The Standard equipment along with
accessories should be guaranteed for period of two years. A
comprehensive After sales services should be provided by the
supplier, during and after the guarantee/ warrantee period of the
equipment. Details along with the Annual maintenance charges for
subsequent three (3) years after warranty shall be forwarded.
Conditions of eligibility :
The intending firm should have successfully installed at least 2
nos similar systems anywhere in India. Latest satisfactory
performance certificate should be furnished with tender documents
Authorized dealers participating in the
tender are required to provide letter of authorization from the
parent company fulfilling the eligibility criteria detailed above.
Demonstration: Each bidding firm
should be able to demonstrate similar type equipment in full
function mode at any facility at its own expenses as a part of
technical bid for this item.